Data Clerks 48 Positions
The USAID Boresha Afya Southern Zone is a five-year (1 October 2016 – 30 September 2021) PEPFAR supported program through USAID. Deloitte Consulting Limited implements the program in 42 councils in Iringa, Njombe, Morogoro, Lindi, Mtwara and Ruvuma with its technical partners Family Health International (FHI360), Engender Health and Management and Development for Health (MDH). The purpose of USAID Boresha Afya is to increase access to high quality, comprehensive, and integrated health services, in communities, we serve especially women and youth. USAID Boresha Afya is set to create a dynamic, integrated platform for delivery of health services that emphasizes intensified coordination and collaboration between the government, health facilities and communities, towards achieving HIV epidemic control while integrating FP, TB, MNCH, Malaria care and Nutrition through innovative integration approaches at all levels and opportunities.
The program has exciting opportunities for suitable and qualified individuals to join as per positions advertised below; The Candidates should be currently residing in the mentioned region.
Job Title: Data Clerks – 48 Positions
Reports to: CTC In charge
Location: Ruvuma Region
Salary: Based on Program Salary Scale
Terms of employment: Nine months (renewable upon funding and satisfactory performance)
The employee will be expected to do the following with the approval of the employer or his representative:
- Enter patient information, family information, visits, and laboratory results and other findings into the CTC2 database system;
- Ensure all the patients records are properly stored and monitored according to the National
- NACP guidelines on storage of confidential client information;
- Ensure that patients monitoring tools are neatly kept and easily accessible when needed;
- Ensure all project reports; daily, monthly, quarterly, semi-annual and annual reports are of high quality and are produced and submitted on time and entered into ProDMIS, DATIM, DHIS2, IPRS and any introduced data reporting system;
- Provide data entry support to CHMTs into the DHIS2 including conducting data reviews and validations at facility and district level as required;
- Collaborate with CBHS at community and health facility levels for tracking defaulters, producing list of Missed Appointment and LTFU and updating the database accordingly when patients return to care;
- Provide all the necessary support and assistance on data requests at facility or district level to USAID Boresha Afya – Southern Zone’s program staff;
- Conduct daily, weekly and monthly tracking of all HIV positive clients from all testing points at facility level ensuring proper documentation of these clients for easy tracking;
- Actively participate in all QI related activities and ensuring provision of accurate data on monitored indicators by the QI team within respective assigned facilities;
- Conduct routine analysis of data and display of key set of HIV/AIDS indicator progress on a monthly/quarterly basis, and share findings with the Facility/CTC staff for use and for decision making;
- Conduct monthly data audit. Verify data entered in CTC2 database and that of the paper based source. Check the completion of CTC2 cards and work with CTC staff to rectify any inconsistencies;
- Participate in health education activities for preventing HIV transmission particularly among people living with HIV/AIDS attending clinic in CTC /RCH;
- Work closely with other staff members at CTC and RCH to provide good services to clients attending the clinic;
- Actively follow up and track patients who have missed their clinic visits on a daily basis after end of every clinic session;
- Participate in internal Data Quality Assessment with R/CHMT;
- Conduct monthly data cleaning exercise for respective site/s;
- Prepare a list of patients who are eligible for HVL on weekly basis from the CTC2 database, share with CTC in charge ensure all HVL sample collected and results received are documented and entered into CTC2 cards and CTC2 database on timely manner;
- Ensure that all IPT records (start and completion) are documented into CTC2 cards and database on timely manner;
- Ensure continuous back up of the CTC2 database files after every visit (daily, weekly or monthly basis);
- Conduct routine data checks on client information entered into CTC2 database on a daily/weekly basis);
- Conduct day to day synchronization of client’s appointment dates through the SMS reminder system;
- Provide weekly tracking SMS Reminder report to M&E Officer and updating client’s phone numbers into CTC2 database;
- Ensure that all the information concerning clients at CTC and RCH are kept confidential at all times;
- Ensure all Donor reporting requested are prepared and submitted as requested by the M&E team or District Data Officers in your region;
- Ensure updated version of CTC2 database is running as per NACP requirements and ensure quarterly export of data to NACP (Macro3) is done as per NACP requirement.
- Certificate or Diploma in computer Science, Records managements, and or Information technology.
Key competencies and attributes:
- Must have Computer skills and knowledge at least word and excel;
- High integrity and honesty;
- Excellent presentation and communication skills (both spoken and written); Self-driven and results oriented; § Good inter-personal skills.
All applicants must submit a cover letter indicating facility/district of preference, an up to date Curriculum Vitae (CV) with reliable contact information and should indicate three reputable referees with their reliable contact information;
Applicants must attach relevant copies of Academic, birth certificates and transcripts and must present original copies of certificates upon being shortlisted at the time of interview;
Form IV and Form VI results slips, testimonials and all partial transcripts are strictly not accepted;
All certificates from foreign examination bodies for ordinary level education, Advanced level education and Universities should be verified by NECTA, NACTE and TCU respectively;
All applications must be physically submitted and addressed;
Deadline for receiving all applications is Tuesday 10th December 2019.