Administrative Assistant at Unicef ,Dar es Salaam, Tanzania

By | March 20, 2018

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Purpose of the Assignment
Under the general supervision of the Administrative Officer, the incumbent performs administrative support functions, which may include supervision of clerical and administrative staff engaged in fields of work, registry and other general service, as indicated by the requirements and structure of the organization. The Key end-results are the following:

  1. Systematic monitoring of office premises owned by UNICEF;
  2. Classifies and codes admin. materials relating to number of subject matter areas and maintain general office files;
  3. Supervises contractors providing services to office premises owned by UNICEF;
  4. Processes and monitor administrative transactions and related reports;
  5. Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility;
  6. Assists in monitoring of administrative transactions and related reports,
  7. In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services;
  8. Assist in the implementation of the office Greening Work plan;
  9. Performs other duties, as required.

KEY ACCOUNTABILITIES and DUTIES & TASKS 
Systematic monitoring of office premises owned by UNICEF

  • To ensure a good and secure working environment for all staff members. Recommends all actions necessary to arrange cleaning services ensure procurement, maintenance and repair of equipment including generator.

 
Classifies and codes admin materials relating to number of subject matter areas and maintain general office files,

  • Register of keys and provide guidance to the janitor in performing his/her duties, review and evaluates work of subordinates

 
Supervises contractors of office premises owned by UNICEF

  • To ensure a good and secure working environment for all staff members, including cleaning services, maintenance and repair of equipment including generators

 
Processes administrative transactions and related reports,

  • To ensure accuracy and timely settlements of admin invoices, contractors fees, insurance, administrative supplies etc.

 
Correspondence

  • Drafts correspondence, memoranda and reports from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures
  • Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility

 
Assist in monitoring of administrative transactions and related reports,

  • To ensure accurate and up op date financial information on the administrative budget. In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services

Performs any other duties and responsibilities assigned as required.
 
QUALIFICATION and COMPETENCIES
Education
Completion of Secondary School, University level courses in administration, finance, or any other related field of discipline relevant to the job is an asset.
Work Experience
A minimum of 5 years of progressively responsible administrative or clerical work experience is required.
Language Proficiency 
Fluency in English and another UN language.
Competency Profile
i)  Core Values (Required)

  • Commitment
  • Diversity and Inclusion
  • Integrity

 
ii)  Core Competencies (Required)

  • Communication (I)
  • Drive for Result  (II)
  • Working With People (I)

iii) Functional Competencies (Required)

  • Analyzing (I)
  • Applying Technical Expertise (I)
  • Planning and Organizing (I)
  • Following Instructions and Procedures (I)

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
Opening Date Sun Mar 11 2018 09:00:00 GMT+0300 (E. Africa Standard Time) E. Africa Standard Time
Closing Date Sun Apr 01 2018 23:55:00 GMT+0300 (E. Africa Standard Time) 
 

More details available

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