Administrative Zone Coordinator at Tanzania Clubfoot Care Organization

Position: Administrative Zone Coordinator for TCCO/Coastal Zone

Job Summary
The administrative coordinator will support the technical coordinator in implementing all program activities for the treatment of children in the Coastal zone. He/she will work under the supervision of the National Technical Coordinator and the Country Coordinator, and will collaborate with clubfoot treatment providers, clinic administrators, and vendors.

Minimum Qualification: Diploma
Experience Level: Mid level
Experience Length: 1 year
Location: TCCO office, Dar es Salaam
Start date: As soon as possible

Background:
Tanzania Clubfoot Care Organization (TCCO) is a non-governmental organization (NGO), which has been initiated and established as a health system intervention strategy for clubfoot treatment using the Ponseti Method as the Gold Standard. TCCO is registered under the Ministry of Health, Community, Gender, Elderly and Children’s NGO Act no.24 2002

TCCO is a coalition of providers and organizations committed to a Tanzania without disability caused by clubfoot. TCCO treats children, trains providers, educates parents and communities and advocates so that children with clubfoot can have quality and timely care. TCCO has partnered with an international donor (MiracleFeet) based in North Carolina, USA.

TCCO is working in different zones; Lake Zone, Northern Zone, Central Zone, the Southern Highland zone and the Coastal Zone. Every zone has a technical zone coordinator supervising and coordinating activities in the zone and in some zones, there are administrative coordinators to assist the technical coordinator
For the Coastal zone TCCO is looking to employ a part time administrative coordinator for 2 or 3 days.
This zonal office is supporting activities in different hospitals (Morogoro, Kibaha, Ndanda and at CCBRT)

Role of administrative coordinator:
The administrative coordinator will support the technical coordinator in implementing all program activities for the treatment of children in the Coastal zone. He/she will work under the supervision of the National Technical Coordinator and the Country Coordinator, and will collaborate with clubfoot treatment providers, clinic administrators, and vendors.

Essential Skills/Qualities:
The ideal candidate is passionate about helping children. He/she is creative, organized, has attention to detail, is patient, flexible, and committed to good outcomes.
Requirements:
Education level: Minimum qualifications required is a diploma in any field but background in Public Administration or medical field will be given priority with following additional qualities:

• Ability to work independently as well as under supervision
• Possesses good interpersonal, negotiating and communication skills
• Excellent written and verbal skills in Kiswahili and English
• Demonstrated computer skills, including MS Excel, Word, PowerPoint and email
• Demonstrated problem solving skills

Key Responsibilities:
A. Administrative & financial

• Assist the Technical Coordinator with preparation of Scope of Work and budget for the Coastal Zone for a new Fiscal year
• Ensure that MoU’s are circulated to all partner Hospitals/ clinics for the management to sign at the beginning of each new FY.
• Ensure constant supply of treatment materials (POP, cotton, fibre casts, SFAB’s, tenotomy materials) to all clinics at the beginning of each quarter and at all times.
• Maintain or establish relationships with vendors to ensure reliable and cost-effective supplies
• Work with the financial officer to participate in budgeting and expense reporting in a transparent and secure way.
• Ensure that all clinics in the zone use CAST, the data collection system, appropriately and report to the technical coordinator and the regional CAST coordinator all CAST problems as soon as they arise.
• Make sure that consumables are always available.
• Obtain all necessary monthly and quarterly reports from the clinics and submit to the technical and country coordinator on time.
• Make sure that activities are within budget as indicated by the finance officer.

B.Training

• Together with the technical coordinator, plan all the trainings in the zone per quarter.
• Organize the trainings, invite participants, invite trainers, hire venue, organize accommodation/food etc.
• Work with the country coordinator where she develops outreach/education activities to increase the number of children accessing clubfoot treatment services,
• Plan and organize visits/workshops to hospitals for training nurses and midwifes in early identification and referral and to nursing schools. Together with technical coordinator determine who will perform those activities.
• Create good working relationship with local organizations involved in identifying/referring children with clubfeet from within the zone.
• Implement all other duties as instructed by the technical coordinator and the country coordinator.

How to Apply
Please manually apply for this job using the details below:
How to Apply
Submit your complete CV and a cover letter explaining your interest to:
Dr. Rachel Nungu,
Country coordinator TCCO
[email protected]
The deadline for the application is on 09th September 2019.Only shortlisted candidates will be contacted.