Budget Analyst
Overview
Hiring Path: Open to the public
Who May Apply/Clarification From the Agency: All Interested Applicants / All Sources
Security Clearance Required: Public Trust – Background Investigation
Appointment Type: Permanent
Appointment Type Details: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Budget Analyst in the Financial Management Section.
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Occasional Travel
Duties
A. FINANCIAL PLANNING: 50%
i. Fully responsible for formulation of annual budgets for all post-held accounts and allotments. Incumbent uses appropriate software, cable instructions, and guidance from the current Mission Strategic Goals, Mission Resource Request, ICASS Handbook, Foreign Affairs Manual (FAM), and the Foreign Affairs Handbook (FAH), in addition to any institutional/historical data. When preparing these budgets, incumbent communicates with Senior Post Management and functional officers, as applicable, to obtain information on their anticipated requests/needs/ priorities and any other special issues having an impact on financial resources. In addition, incumbent analyzes post/economic trends, researches allowances for eligible employees, and projects estimated out-year cost implications due to documented anticipated wage/price increases, anticipated/approved changes in Embassy operations (e.g. mission growth), and unfunded priorities.
Consults with the Supervisory Budget Analyst, the Financial Specialist, FMO, and other applicable senior management on any concerns during budget preparation. Finally, incumbent presents the final product, complete with suitable narrative justifications, for applicable agency management review and final comments before submission to Bureaus.
ii. During the fiscal year, incumbent takes ownership of the budget execution process by closely monitoring actual costs, as well as unanticipated or emergency spending trends. On a monthly basis (or more frequently), prepares summary worksheets for all post-held allotments to keep agency management officials abreast of their financial situation. As part of an on-going analysis, incumbent makes timely recommendations for cost savings where possible. Moreover, when re-allocating or deviating from the original budget becomes necessary, the incumbent ensures that such changes are authorized by the affected agency’s regulations.
B. ACCOUNTING: 50%
iii. Using the Global Financial Services Center (GFS) accounting system (RFMS), incumbent maintains accounting for the all post-held allotments and accounts. The incumbent creates obligations, originating from ILMS Ariba (procurement system), E2 Solutions (travel system), or from continuous review and adjustments of other obligations based on input from GFS, Management sections, senior post management, or expenditure patterns for recurring requirements.
Incumbent ensures that each obligation is valid, accurate, complete, and in accordance with applicable laws and regulations and confirms that all applicable liquidations to these obligations remain legal and within the allotted amount. In so doing, the incumbents keeps in mind various laws, specifically the anti-deficiency law.
iv. On daily basis, incumbent monitors post-held accounts in COAST, and on a weekly basis, reconciles the 60 and 62 reports. On a monthly/quarterly basis, reviews all prior year and current year open unliquidated obligations (ULOs) to ensure they are still valid and thereby take necessary action.
v. Researches accounting and voucher issues/queries for all post-held allotments and advises applicable agency management and FMO of the findings and takes timely corrective action as necessary.
vi. Drafts all routine and FMO requested correspondence relating to various funding issues and also maintains files on appropriate
advice of allotments, obligations, accounting regulations and guidance, and internal FMO policies and procedures. Ensures all applicable files are filed, controlled, and retired as in accordance with Department/other agency regulations.
vii. Performs other duties as assigned by the Supervisory Budget Analyst, the Financial Specialist, or the FMO.
Qualifications and Evaluations
Requirements:
EXPERIENCE: Three years of work experience in accounting, auditing or data analytics is required.
Education Requirements:
Bachelor Degree in business management, commerce, economics or accounting is required.
Evaluations:
LANGUAGE: Fluent (speaking/reading/writing) in English is required. Fluent (speaking/reading/writing) in Kiswahili is required. This will be tested
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
- This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
Required Documents:
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
- Copy of Degree
- Transcript
- Proof of Citizenship
- Copy of work Permit if not TZ National
- Other Documents (if any)
- Other Documents 2 (if any)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.
The deadline for submitting the application is 19 August 2021.
