Business Development Assistant | Plan International

By | February 19, 2020

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Role PURPOSE

Working in over 50 developing countries globally, Plan strives for a just world that advances children’s rights and equality for girls. We engage people and partners to:

  • Empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability.
  • Drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face.
  • Work with children and communities to prepare for and respond to crises and to overcome adversity.
  • Support the safe and successful progression of children into adulthood

Our values were developed in close collaboration with staff across the organisation, and were approved by the Members’ Assembly in June 2016, meaning they apply across the whole of Plan International.  A set of values defines what is important to us. Our values outline how we should work to secure the change we want to see in the world and to achieve our purpose  as set out above. They support the ambitious long-term goals set by our purpose statement, and guide how we can contribute to achieving the ambitious goals in our current Global Strategy, 100 Million Reasons.

Plan has been working in Tanzania since 1991, and is delivering programs in 13 regions, including through an extension office in the capital Dodoma, head office in Dar es Salaam, field office for the humanitarian response program (Kibondo), and field offices in six rural and remote locations.  We support children to access their rights through our programming in Child Protection, Education, Adolescent Sexual and Reproductive Health and Youth Economic Empowerment. Our work includes community-based action, partner strengthening, and advocacy. Disaster risk reduction is integrated in all the work we do, and Plan is committed to providing disaster response support in case of humanitarian disaster.  Plan is currently implementing a humanitarian response program in Kigoma region supporting the Burundi refugee emergency in Tanzania.

The Business Development Assistant role sits within the Business Development Unit (BDU). The BDU is responsible for identifying funding opportunities in line with Plan Tanzania’s priorities, leading the production of successful grant proposals in coordination with program colleagues.

The Business Development Assistant supports the Business Development Unit in Plan Tanzania’s efforts to achieve country fundraising targets and supports the Country Office to develop strong relationships with National Organisations and donors.

Dimensions of the Role

The post holder will report to the Business Development Manager and is a member of the Business Development Unit (BDU). S/he directly will be part of a 4-person team including a Business Development Manager, Business Development Specialist, Award Management Specialist along with this post as Business Development Assistant.  The post holder will be responsible for supporting the other three roles and ensure smooth departmental running in order to advance the Country Funding Strategy and Country Funding Plan. The post holder will also take on key smaller proposals and bids in line with workplans defined in conjunction with the Business Development Manager.

Accountabilities

Supporting the Business Development Unit in Plan Tanzania to maintain a funding pipeline, ensure all documentation and databases are maintained and support the wider functioning of the team.

  • Maintaining and overseeing the Funding Agreement Document timelines to ensure all documentation is received and filed accordingly
  • Overseeing a database of consultants to support the BDU
  • Uploading of grant master data to the database when contracts have been approved by donors
  • Ensuring all contracts and proposal documents are filed correctly
  • Ensuring contracted project documents are correctly submitted to the Government of Tanzania’s NGO register
  • Updating the grants reporting calendar and working with the Award Management Specialist to ensure donor reports are submitted in a timely manner
  • Monitoring donor Twitter accounts and sending periodic updates to ensure we are abreast of donor updates and stakeholder meetings
  • Supporting data analysis in line with BDU priorities on grant and pipeline portfolios
  • Monitor, analyse and consolidate relevant grant information and disseminate where relevant within Plan International Tanzania.
  • Leading bids to smaller donors like trusts or private donors where surge needs require, in the team upon agreement from the Business Development Manager
  • Overseeing the pipeline calendar and sending round periodic reminders
  • Supporting the team to ensure all project designs address Plan International’s commitment to gender transformative programming.
  • Liaising with stakeholders within Plan Tanzania on bid submissions as requested by the line manager
  • Attend and take notes in external meetings as requested by the Business Development Manager

  • Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

  • Excellent working relationships will need to be built with the Business Development Unit members, Director of Programs, Heads of Section and PUMs/ PIA Managers. The post holder will also be required to work with Country Finance Teams in Plan Tanzania.

Technical expertise, skills and knowledge

Qualifications and Experience

  • Bachelor’s degree in social sciences or other related disciplines
  • 2 years relevant experience in an International NGO, donor or company
  • Experience of working in a relevant grants support function

Knowledge and skills:

  • Excellent level of written and spoken English
  • Excellent interpersonal skills
  • Good attention to detail
  • Good data entry and management experience
  • Planning skills and ability to meet strict deadlines
  • Some understanding of the NGO sector in Tanzania
  • Proficient in computer skills
  • Experience of working with children and communities be an advantage but not essential

Behaviours

  • Clear and effective communication that builds relationships
  • Accountability and responsibility for own performance
  • Promotes team work and cooperation
  • Demonstrate high degree of professionalism and integrity
  • Confident in taking initiative and exploring new opportunities

Plan International’s Values in Practice

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

The post holder will be based in Dar es Salaam, Tanzania.  Field travel maybe required to rural and remote locations in line with line manager requests

Level of contact with children

Low contact:     Limited interaction with children

Location: Dar es Salaam

Reports to: Business development Manager

Closing Date: 27th February, 2020

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion

 

Apply here