Compliance Advisor – CDC – ITOPSS 3.0
Deadline Date: Wednesday, 15 January 2020
Organization: CAMRIS International
Country: United Republic of Tanzania
CAMRIS International is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world. We apply a customized, customer-centric, cost-effective business approach to offer greater value to our clients and challenge the way things have always been done in our field.
The Centers for Disease Control and Prevention’s (CDC) mission is to promote the health and quality of life by preventing and controlling disease, injury, and disability. As part of this mission, CDC is tasked with implementing programs to ensure that people around the world will live safer, healthier lives through protecting Americans at home and abroad from health threats by implementing international prevention, detection and response networks and promoting CDC and the United States Government (USG) as trusted and effective resources for health development around the globe. CDC addresses critical global public health challenges through working with a diverse set of partners to support the development and implementation of culturally-appropriate public health interventions. Through health promotion activities, both domestically and abroad, CDC contributes to reductions in global morbidity and mortality.
CDC’s Center for Global Health (CGH) is in a position to bring its scientific expertise and credibility to the U.S. Global Health Initiative (GHI): “to protect the health of our people, while saving lives, reducing suffering, and supporting the health and dignity of people everywhere.”
The key elements of CDC’s global health strategy are to:
* Assist Ministries of Health to plan, effectively manage, and evaluate health programs;
* Achieve goals adopted by USG programs and international organizations to improve health, including disease eradication and elimination targets;
* Expand CDC’s global health programs that focus on the leading causes of mortality, morbidity and disability, especially chronic disease and injuries;
* Generate and apply new knowledge to achieve health goals; and
* Strengthen health systems and their impact.
CAMRIS is seeking a Compliance Advisor who will serve as a recognized expert in a broad range of compliance and performance matters in providing support to the CDC Tanzania, the Ministry of Health (MOH), and the PEPFAR interagency team, focused around implementation and compliance of approved activities and expenditure of funds.
* Serve as an advisor to the Extramural Branch Chief on all issues related to proper compliance to USG rules and regulations by implementing partners receiving cooperative agreement/grant funding under the PEPFAR Tanzania portfolio
* Provide extensive review of implementing partners (listed above) operation process to ensure compliance of Notice of Grants Awards (NGA). The review requires Word Documentation of discussions and recommendations on next steps. Deliverables are shared with the Extramural Team to ensure compliance of the NGA.
a. Perform review of new NGAs (each new publication) with IPs and Extramural Team. At a minimum provide quarterly progress reports of when IP the NGA reviews were completed.
b. Ensures IPs submit timely quarterly progress reports related to overall performance of all PWS tasks. At a minimun quarterly progress reports shall provide a summary of reviews and updates of work plan meetings and review progress and priorities for the following quarter..
c. Ensures IPs submits annual performance report related to overall performance of all PWS tasks and review with Extramural Team. At a minimum the annual performance report shall document annual accomplishments based on statement of work.
d. Ensures all NGA restrictions are reported monthly and track the progress of these actions. Draft a monthly restriction report in support of this subtask.
e. Conduct annual business assessment to understand IPs internal control process and identify potential risks. The annual business assessment report, in Word Document, are shared with the Extramural Team and must contain these elements:
1) Name of the implementing partner
2) Attendee names
3) Date of visit
4) Issues discussed
5) Follow-up action plan and date
6) Recommendations on preventing issues going forward
* Provide IP guidance and training annually on the Notice of Grants Award (NGA) and Grants Policy and Adminstration Manual (GPAM) to ensure IPs are in compliance with regulations pertaining to allocation of USG funds.
* Conduct site-visits across Tanzania to monitor implementing partners and ensure proper compliance with USG rules and regulations in accordance with the Grants Policy and Adminstration Manual (GPAM); Part H, Chapter 2: Monitoring and Reporting ensuring proper adherence to approved work plans and use of funds;
a. Draft and provide within 5 days of each concluded site-visit a site-visit report. At a minimum site-visit report shall address:
1) Documentation of all site-visit issues, decision points and concerns surrounding the compliance of funded implementing partners to facilitate timely USG action and response.
2) Site-visit report must be provided to the CDC-Program Officers/Activity Manager and Interagency Work Group (IWG).
b. Assist CoAg Management team with corrective action plan within 7 days of sharing site visit results and findings.
At a minimum the corrective action plan shall address:
1) Issues or deficiencies with the IPs
2) What are the agreements to correct the issues or deficiencies?
3) When will IPs correct the issues or deficiencies?
4) Date of next follow-up to review progress.
* Conduct annual review of work plans and budgets for compliance with Tanzania Country Operating Plan guidance (subject to revision). Draft and submit a Compliance Report analyzing results of annual review for Project Officer action.
At a minimum the Compliance Report must address;
1) Review of budget object class codes and determination of whether IP requests align with Country Operating Plan (COP) guidance.
2) Review of overall workplan to ensure activities align with CDC Tanzania’s program priorities.
3) Reommendations on correcting discrepancies and setting timeline for corrective action plan.
* Review Management Decision Letters (MDL) to ensure all findings pertaining to audits of implementing partners are addressed. Draft appropriate corrective action plan and monitor for audit resolutions follow-up At a minimum each corrective action plan shall address:
1) The issues found in the MDL or audit letter
2) Action plan on how to rectify the issues
3) Timeline of when actions will complete
* Corrective Action Plans shall be drafted within 7 calendar days of reviewing the MDL and submitted to the Extramural Team
* Assist cooperative agreement team in tracking progress of all implementing partners’ audit resolutions including reports of outstanding audit reports and recommendation of corrective actions. Draft a Tracking and Monitoring Report and present to the management team quarterly .
At a minimum each Tracking and Monitoring Report must address:
a. Audit findings and issues
b. Date of when audit was submitted to Office of Grants Services (OGS)
c. Was an MDL issused to the IP and followup actions to A.1.6.
* Coordinate with PEPFAR office, Project Officers, and other agencies to communicate, attend meetings, and share compliance reports by implementing partners.
* Travel incountry (Tanzania) and international to fulfill a specific program’s monitoring or training requirements and share PEPFAR guidance and knowledge in extramural, financial, and program management with CDC staff and implementing partners.
a. Draft a trip report for each instance of travel identifying the purpose of the trip and findings.
At a minimum each trip report must address:
1) Attendance/list of participants, issues addressed, outcomes of trips, and recommendation on way forward.
b. Must share and present finding with cooperative agreement team.
* Minimum of five years’ experience in oversight, infrastructure, compliance, audit or HIV/AIDS health consulting in a resource-limited setting.
* Minimum of two years prior experience working for PEPFAR programs.
* Working level proficiency in Microsoft Office suite.
* Level IV English proficiency.
* Level III Kiswahili proficiency.
* Only U.S. citizens or non-U.S. citizens who have lived in the U.S. at least three of the last five years are eligible to provide services under this task order. The exception to this is an incumbent non-U.S. citizen contractor employee with current, valid security clearance for physical and logical access to CDC and embassy facilities and network.
* If the exception stated above is used, Do not include any contractor employee who is considered an ordinarily resident in your proposal. The definition of an ordinarily resident is listed below.
Ordinarily resident: A U.S. citizen or Third Country National who: (1) is a local resident;(2) has legal, permanent resident status within the host country; and (3) is subject to host country employment and tax laws. This also includes host country citizens.