Consultant at UNDP-UNCDF

The United Nations Capital Development Fund (UNCDF) is the UN’s capital investment agency for the world’s 47 least developed countries (LDCs). With its capital mandate and instruments, UNCDF offers “last mile” finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local economic development.

Local Finance Initiative (LFI) is one among several programmes being implemented by United Nations Capital Development Fund (UNCDF) in Tanzania and other countries with the aim of unlocking domestic capital markets to invest in local development. LFI supports commercially viable economic infrastructure projects with transformational impact in local communities. These projects are either sponsored/owned by private investor(s); trusts, cooperatives or/and Local Government Authorities (LGAs) such as district and town councils, municipals and cities. In delivering its mandates, UNCDF works alone or in collaboration with other UN-Agencies under UN to UN agreements. The proposed assignment responds to UNDP-UNCDF strategic partnership on key aspects of supporting Local Government Administrations (LGAs) and Private Sector deliver development solutions to wider and rural communities in the areas clean drinking water and consumptive energy i.e. lighting and powering small gadgets. In supporting LGAs, the UNCDF is seeking to hire a legal consultant to provide legal advisory services based on the scope of work outlined below.

UNCDF would like to enter into a non-exclusive Framework Agreement, also known as Long-Term Agreement (LTA), with one individual that will perform the services described below on a need-basis. In UNCDF, an LTA is a framework agreement by and between UNCDF and a company or individual where the latter may, at any time within the duration of the LTA, be required to render the agreed services at the agreed and fixed unit prices for a minimum period of 12 months, with potential extension for up to two (2) additional years, depending on satisfactory performance of individual.

Under an LTA, UNCDF does not guarantee that any specific quantity of services shall be purchased during the term of this agreement. The LTA does not form a financial obligation or commitment from UNCDF at the time the LTA contract is signed and that such an agreement is non-exclusive.

Call-Offs

Where a request for service arises, UNCDF can engage the individual on LTA through a “call-off” of the LTA. Every call-off shall have specific tasks, scope of services and outputs to be delivered within a specific period of time. For this particular work, the call-off shall be formalized through the issuance of a Purchase Order, attaching thereto the TOR, and any other document relevant to the call-off. Financial commitments will only be established each time a Purchase Order for the specific services/TOR for Individual Contractor is committed.

The LTA shall have a cumulative ceiling amount that may accrue to the individual contractor during the life of the LTA, but said amount shall remain as an upper limit, and must not and cannot be interpreted nor understood as neither a financial commitment nor guarantee of business volume.

Duties and Responsibilities

The objective of this proposal is to engage a Legal Expert/lawyer to support key processes including establishment of three (3) investment companies (1 per LGA), structured under a Special Purpose Vehicle (SPV) arrangements. The SPV serves as an investment vehicle wholly or co-owned by the respective Local Government. The SPV is expected to manage a revenue generating infrastructure project that will generate enough revenue to meet its operations costs and be able to service its debt obligations (bank loan if any).

Scope of Work

Working under the direct supervision of the UNCDF technical team in Tanzania and in collaboration with the management of the respective LGAs, selected Legal Consultants will be required to provide the following services:

A maximum of four (4) pages of inception report indicating a thorough understanding, need, benefits, opportunities and legal and administrative challenges in owning, managing and operating these forms of companies. Include a work plan indicating key activities and milestones leading up to the registration of the SPV according to the existing laws of Tanzania;
Work with the Council Director, Planning officer and Lawyer to hold consultation and knowledge sharing meetings with management of the respective Local Government, and other relevant stakeholders as and when required, to obtain their input on the assignment especially key requirements regarding establishment of the SPV. Address and provide solutions to all queries raised by them;
Explore the capacity readiness and willingness of the council’s key stakeholders to own and operate SPV given the shareholding and ownership structures of the investment projects i.e. land ownership;
Discuss and share the outcomes of the stakeholders meeting with UNCDF and the respective council
Develop and agree on the primary and secondary objectives of the SPV company in line with key stakeholders’ mandates and legal and regulatory framework;
Develop an appropriate SPV’s managerial and governance structures, detailed criteria for SPV management and board of directors including criteria for selection, number, quorum, voting rights, independent directors’ roles and their qualifications;
Consolidate from the Local Government all relevant information regarding the subscribers, potential directors (including independent directors) and any other information required to set up the SPV;
Prepare company incorporation documentation as required by law, such as, shareholders agreement, Memorandum and Articles of Association (MEMARTS), accompanying company forms and key documents that address the issue of political interference in the operations of the SPV, arm’s length procurement and Human resources practices;
Enrich the SPV’s MEMARTS with key information like admission of new shareholders, shareholding and capital structures, different forms of capital and financial instruments, powers and rights (including right to raise capital, revenue collections, ownership of land or lease and other assets);
Provide supervision in the execution of all incorporation documentation prepared;
Register the SPV in accordance with its mandate and laws; and
Document post incorporation obligations to be followed by the SPV as required by the law
Deliverables

The Consultant shall deliver the following outputs:

A detailed project/work plan clearly identifying tasks and completion date;
Conduct at least 1 workshop (per LGA) together with UNCDF about the structure and functions of the SPV to key stakeholders such as the respective LGA, Regional Secretariat and others
Documents signifying stakeholders’ participation such as, but not limited to, approvals at different levels of the Council management (e.g. Finance Committee/Full Council meeting minutes, and a report on key stakeholders’ meeting/workshop)
Fully registered SPV as per the relevant legislation applicable in Tanzania taking into consideration all the key items discussed above in the scope of work, as evidenced by a company certificate of incorporation.
Company’s final documents, including the Memorandums and Articles of Association, shareholders agreement, Certificate of Incorporation and all relevant documents to prove a complete registration of an investment company.
A document indicating post-incorporation obligations of the SPV including share certificate registration and issuance;
Final report which will include the scope of the assignment and documentation of other important items such as lessons learnt, challenges, and recommendation for improvement
Payment Terms

This contract will be based on the payment terms described below: The fee shall be all-inclusive with the exception of travel expenses and shall include all expenses (e.g. company registration fee) that may be incurred by the Consultant to formulate One SPV.

Payments will be made to the consultant based on deliverables/output as per the payment terms described below, and after submission of invoices to UNCDF. All outputs shall be subject to written final acceptance by the Chief Technical Advisor of UNCDF and subsequent authorization to disburse the payment.

Deliverable/Payment Milestone

%

Indicative Submission Date

Deliverable 1: Upon acceptance by UNCDF of the work plan

20%

Within 7 days of signing the contract

Deliverables 2-3:

1.UNCDF and the respective LGA’s proposed SPV governance and management structure as agreed and approved in writing by the respective LGA, and evidenced by recording of outcome/result of the stakeholders’ meetings;

2. Review, revisions (as needed), approval and acceptance by UNCDF of the above SPV structure and supporting documents from the respective LGA and stakeholders’ meetings.

30%

Within 30 days of signing the contract

Deliverables 4-5:

1. Fully registered SPV as evidenced by consultant’s submission of ALL company registration documents as required by law;

2. Review, revisions (as needed), approval and acceptance by UNCDF of the above documents.

30%

Within 80 days of signing the contract

Deliverable 6:

1. Submission of a final report

2. Review, revisions (as needed), approval and acceptance by UNCDF of the above final report

20%

Within 80 days of signing the contract

Travel

The Consultant will be required to travel to respective LGAs (Ikungi DC, Bunda DC and Busega DC) to interview stakeholders and collect relevant information for SPV formulation. The travel costs associated with the assignment will be paid by UNCDF based on UNDP/UNCDF rules and regulations which states that consultants shall only be paid the most direct and most economical ticket, as will be quoted by the official UN travel agency. Any amount in excess of the said quotation, such as class and airline preference of the consultant, shall be borne by the consultant. Lodging and terminal expenses shall not exceed those allowed within UNCDF policy.

Competencies

Functional competencies:

Excellent oral and written communication skills, organizational and project management skills
Proven ability to manage complex tasks and to deliver quality products on time
Ability to generate innovative and practical solutions to challenging situations.
Able to take initiative and work independently
Ability to demonstrate understanding of client’s perspective
Ability to keep clients informed of problems or delays in the provision of services
Corporate Competencies:

Promotes the vision, mission, and strategic goals of UNCDF
Ability to get things done on time and of high quality
Ability to think creatively and to listen and learn

Required Skills and Experience

Required Skills and Experience

Education (Mandatory):

Bachelor’s Degree in law or equivalent, with specialization in corporate/commercial law;
Licensed to practice the law profession in Tanzania for the past 5 years;
Registered in the bar association of Tanzania (Tanganyika Law Society).
Experience:

Extensive legal skills and knowledge in corporate/commercial law, and either or, administrative laws, public administration, finance or investments;
Track record of having completed similar work over the past 5 years in supporting LGAs to establish governance structures such as SPVs as part of good corporate governance structuring, preferably in Tanzania (mandatory);
Demonstrated understanding of the Tanzanian Local Government law (with a specific focus on administration, borrowing and contract law);
Demonstrated experience of minimum 3 years in providing legal services especially formulating or registering any company under Tanzania laws;
Prior experience in supporting legal structures and agreements related to development/project finance, capital investments and public private partnerships is desirable
Application Procedure

All the required documents should be attached and submitted with your proposal. These are:

Cover letter indicating prior experience/motivation, and methodology on how this assignment will be executed
Recent CV with references;
Confirmation of interest and Financial proposal using the template. A copy of the Confirmation Letter template can be downloaded from: http://procurement-notices.undp.org/view_notice.cfm?notice_id=53304
The financial proposal should indicate the proposed all-inclusive daily rate and other applicable expenses in USD.
NOTE: THE SYSTEM DOES NOT ALLOW MULTIPLE UPLOADS OF DOCUMENTS THEREFORE APPLICANTS MUST MAKE SURE TO UPLOAD ALL REQUIRED DOCUMENTS IN ONE FILE)

Evaluation and Selection Process:

Offers received will be evaluated using a Combined Scoring method, where technical will be weighted 70%, and a financial offer will be weighted at 30%.

Step I: Longlisting

Applications will be screened and only applicants meeting the following minimum criteria will be shortlisted:

Bachelor’s Degree in law or equivalent, with specialization in corporate/commercial law;
More than 5 years’ experience of practising law in Tanzania;
Registered in the bar association of Tanzania (Tanganyika Law Society).
At least 5 years experience in supporting LGAs to establish governance structures such as SPVs as part of good corporate governance structuring, preferably in Tanzania, mandatory
Step II: Desk Review/Shortlisting

UNCDF will conduct a desk review to produce a shortlist of candidates by evaluating the following criteria with the corresponding points (100 points):

Evaluation Criteria

Maximum obtainable points

Individual qualification, technical capacity, and knowledge relevant to the assignment

20 points

Demonstrated experience of minimum 3 years in providing legal services especially formulating or registering any company under Tanzania laws

30 points

Specific experience over the past 5 years in establishing SPV for infrastructure financing or a legal company owned by a Local Government

40 points

Proposed methodology, approach and Implementation Plan to meet the requirements of the TOR

10 points

TOTAL

100 points

Only the top 3 – 4 ranked applicants achieving minimum 70 points and above shall be invited for an interview.

Step III: Financial Proposal Evaluation

The following formula will be used to evaluate financial proposal: lowest priced proposal/price of the proposal being evaluated x 30%.

Step IV- Contract Award:

The contact shall be awarded to the applicant whose offer has been evaluated and determined as:

Responsive/compliant/acceptable vis-à-vis the requirements of the TOR.
Having received the highest score out of a pre-determined set of weighted technical (70%) and financial (30%) criteria.
Individual consultants and individuals employed by a company or institution are welcome to apply.

Any individual employed by a company or institution who would like to submit an offer in response to a Procurement Notice for IC must do so in their individual capacity (providing a CV so that their qualifications may be judged accordingly).

UNCDF is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

If you are experiencing difficulties with online job applications, please contact [email protected]

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