Coordinator – Purchasing Job opportunity at School of St. Jude

By | February 28, 2020

Job Summary

About us- The School of St Jude is an educational institution, entirely funded by charitable donations, that provides free, high-quality primary and secondary scholarships to 1,800 of the poorest and brightest students in the Tanzanian region of Arusha. Objectives -To be responsible for sourcing equipment, goods and services and managing vendors. -The successful candidate will be able to assist to perform strategic procurement activities across multiple categories of spend, search for better deals and find more profitable suppliers.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description

Reporting To: Head of Department – Purchasing.

Location Purchasing Office (although based at Moshono Campus, this role occasional days in town and at all campuses)

Key responsibilities & tasks

  • Assists in overseeing the purchasing of food and supplies at various locations around Arusha on a daily basis for all campuses
  • Conducting risk assessment and coming up with internal control measures on inventory management and the entire procurement process.
  • Assist to overseeing and conduct general shopping as required for other Departments of the School
  • Sourcing competitive suppliers based on quality, price and efficiency for all sections of the school
  • Conduct procurement audits in accordance with internal controls and general professional procurement practices.
  • Assist in Sourcing new suppliers and comparing prices
  • Conducting regular supplier reviews to ensure value for money and quality supplies.
  • Ensuring accurate purchasing data on a daily basis, captured and processed accurately before it is submitted to accounts payable office.
  • Create contracts where appropriate and assist in preparing and implementing tenders as need arises
  • Setting up goods receiving departments at all campuses. Managing the goods receiving process
  • Perform monthly inventory valuation of all store items in main and sub location stores as per guidance from the Accounts.
  • Assists to oversee other purchasing staff reviewing their work regularly
  • Assist in conducting regular reviews of pricing and making sure the school is getting the best available price
  • Managing stock inventory in the school, across all campuses and all departments and reviewing usage of inventory

Other Duties:

  • Periodically suggest improvements to the departments’ procedures and submit to supervisor for approval.
  • Participate in House Checks as requested by Community Relations team.
  • Participate and support fellow staff in school mission related activities such as all School Celebration Days throughout the year.
  • Participate in student selection process, in particular working after hours on rest days and public holidays up to 20 Saturdays per annum.
  • Perform any other duties as assigned by Head of Department, Manager and Deputy Director and the Employer.

Child Protection Accountability:

  • To ensure that all members of your department/s understand the school’s Child Protection Policy by having at least two internal discussions/meetings in addition to the annual Child Protection Officer refresher courses run by the Community Relations team.

Key Result Areas

  • Ensure all purchasing requests are completed within an appropriate time-frame
  • Ensure all accounts and other documentation is clear, concise and completed in the agreed time-frame
  • Maintain relationships with existing suppliers and source new suppliers for competitive prices
  • Process improvement
  • Assist with forecasting and forward planning
  • Implement bulk purchasing where appropriate
  • Making sure all stock goes through good received and ensuring suppliers deliver on their promises.
  • Improve inventory controls for each campus and each department

Qualifications & Key


  • Bachelor degree in procurement, supply chain and logistics, must be CPSP qualification as recognized by PSPT Board, Master’s degree in the relevant field will be an added advantage.
  • Strong communication and negotiation skills both oral and written.
  • Proficient in use of MS Word and Excel.
  • Good at managing a team effectively and efficiently.
  • Ability to work well under pressure and to react with common sense and urgency if required, to solve purchasing problems.
  • Hard working, focused, patient and tolerant.
  • Fit and healthy.
  • Excellent time management skills, ability to work well under pressure and think on your feet.
  • Possess strength and drive, patience and tolerance and practicality whilst being efficient.

How To Apply

Interested Candidates for this job are kindly requested to send their CV accompanied by a Cover Letter to Applications should be sent by 10th March 2020. SUBJECT LINE MUST INCLUDE THE REFERENCE NUMBER.