Working Title: Senior Project Finance and Administration Manager
Location: Dar es Salaam / or Arusha, Tanzania
Division: Global Health Programs
PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.
PATH seeks a Deputy Chief of Party (Finance and Administration) to lead the administrative and financial management of an anticipated five years USAID-funded contract working on comprehensive client centered care for HIV and TB in Tanzania’s northern regions. The successful candidate will support the project’s technical team to accelerate HIV epidemic control and eradicate TB in Tanzania by leveraging disruptive approaches and driving equitable access to differentiated, client-centered, efficacious HIV and TB tools, systems, and services.
Key responsibilities and required skills and experience are detailed below.
- Establish financial protocols and practices for the project that comply with USAID and PEPFAR requirements, PATH’s policies and good financial practices.
- Ensure compliance with all USAID and PATH policies, practices, and regulations; advise project staff on donor requirements; and provide training on financial management, recordkeeping, operational systems, and policies as needed.
- Develop and monitor budgets for the project.
- Analyze project expenses, including partner financial reports, on a monthly and quarterly basis.
- Assess cost-effectiveness of methodologies proposed by the project leadership team.
- Prepare monthly invoices and quarterly financial reports, including projections and forecasting.
- Coordinate input for the annual work plan and budgeting process with the project team and partners.
- Oversee procurement of in-country commodities and other project equipment as needed, in collaboration with PATH’s Procurement Office.
- Coordinate communication with PATH’s global HIV/TB team on financial and operational issues, successes, and concerns.
- Ensure preparation and submission of complete and accurate financial reports and cash requests to PATH and USAID.
- Maintain effective linkages between technical components, grants and finance and administrative functions within the project.
- Coordinate with partner organizations to ensure consistent, effective, and efficient project finance.
- Provide information, advice and technical assistance to partners and sub awardees on project related compliance issues such as financial reporting requirements, audit reports, procurement, and award monitoring.
- Manage disbursements to sub awardees and partners and monitor financial performance and progress toward objectives.
- Work with the project team and PATH’s Office of Grants and Contract (OGC) to identify and track cost share as needed, including securing necessary approval.
Required skills and experience:
- Advanced degree in business administration, accounting, economics or other relevant field.
- At least eight (8) years of work experience.
- At least five (5) years of experience working on donor-funded health and/or development programs in Tanzania, with substantial expertise in USAID contracts and financial management. PEPFAR program financial management work experience a plus.
- Extensive experience managing all on-the-ground financial activities, including subcontracting, consultant, and sub-agreement procedures, including equipment procurement, budget development, accounting, and grants management.
- Extensive experience training and mentoring less experienced staff.
- Demonstrated experience in managing and supervising a team. Ability to multi-task and to delegate, as appropriate.
- Financial and administrative skills, including mastery of relevant software, such as Excel and enterprise accounting systems.
- Excellent oral, written, and presentation skills in Swahili and English.
- Clear interpersonal communication skills.
- Ability to work effectively with project technical team on project finance and administration issues and tasks.
Must have legal authorization to work in Tanzania.
Note: this position is contingent upon donor funding. All offers are conditional upon donor approval.
PATH is dedicated to building an inclusive workforce where diversity is valued.
PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
The deadline for submitting the application is 25 November 2020