Udahiliportal.com
  • About Us
  • Privacy policy
  • Disclaimer
  • Advertise Here
  • College promotion Service (Premium)
No Result
View All Result
  • Home
  • Education News
    • HESLB – Higher Education Students’ Loans Board
    • TCU | Tanzania Commission for Universities
    • NACTE – National Council for Technical Education
    • NECTA
    • Scholarships
  • Exam Results
  • Admission News
    • Non-Degree Admissions
    • Online Applications
    • Universities News
    • Prospectus 2020/2021
  • Selection Results
  • Tanzania Jobs
    • NGO Jobs In Tanzania
    • Internships
    • Government Jobs
  • Advertise Here
    • Advertise
    • College promotion (Premium)
  • Home
  • Education News
    • HESLB – Higher Education Students’ Loans Board
    • TCU | Tanzania Commission for Universities
    • NACTE – National Council for Technical Education
    • NECTA
    • Scholarships
  • Exam Results
  • Admission News
    • Non-Degree Admissions
    • Online Applications
    • Universities News
    • Prospectus 2020/2021
  • Selection Results
  • Tanzania Jobs
    • NGO Jobs In Tanzania
    • Internships
    • Government Jobs
  • Advertise Here
    • Advertise
    • College promotion (Premium)
No Result
View All Result
Udahiliportal.com
No Result
View All Result
ADVERTISEMENT

Finance & Administration Specialist jobs at Management Sciences for Health , Dar es Salaam

by Udahiliportal
September 3, 2019 - Updated on September 8, 2019
Reading Time: 6min read
Share on FacebookShare on Twitter

Finance & Administration Specialist
Grade – H
Job ID- 13-10658
Tanzania-Dar es Salaam

This position has primary responsibility of assisting the F&A Director to ensure that MSH operations in Tanzania are functioning efficiently and effectively, and aligned to support attainment of project results, donor regulations and client expectations. S/he is the administrative supervisor of all operations staff and oversees core systems by implementing and proactively engaging, coordinating and working with the following HO colleagues: human resource management in conjunction with the HO Human Resources Manager, financial budgeting and budget management with MTaPS Director of Finance and Operations, and the MTaPS Finance Manager, general management and operations with the HO Senior Manager and HO Senior/Project Officer field accounting and cash management in conjunction with MSH’s regional office; payment of payroll; management of local contract, consultant and vendor agreements; procurement and purchasing with HO Procurement; travel, fleet management and logistics; security; and facilities and communication services.

The F&A Specialist will be involved in the preparation of payroll information and provides F&A Director and Project Director with financial reporting and analysis. The F&A Specialist should be aware and adheres to the MSH Procurement Integrity policy and is responsible for safeguarding the assets (financial and physical) of MSH and ultimately USAID against fraud, loss, or misuse.

ADVERTISEMENT

Specific Responsibilities
Financial Management System Administration (40%)
• Assist (F&A Director) to manage cash flow, including funds transfers from MSH headquarters, local currency exchange, and petty cash, as per MSH policies and procedures;
• Assist in preparation of project budgets and pipelines and in collaboration with the technical team, estimate upcoming cash needs, prepare expense projections and accrue expenditures as appropriate;
• In collaboration with (F&A Director) and MSH/HQ, participate in preparation of reports for donor agencies, as required;
• Assist (F&A Director) to perform (or oversee team’s preparation) analysis of financial data to identify financial risks in country;
• Assist (F&A Director) to provide support to monitor, mitigate or control financial risks in country;
• Oversee the issuance and collection of project advances, reconciling advance accounts each month. Follow up on outstanding advances which have not been liquidated in the timeframe prescribed by the SOP and local office policy and resolve any queries through dialogue with individual employees and their supervisors;
• Assist (F&A Director) to monitor MSH Country bank account transactions and reconcile account with project expenditures as part of the month end close process;
• Create and interpret financial reports (Pipelines, Budgets) and create journal entries. Create vendor identification numbers and records as necessary;
• Participate in recording of financial transactions and record financial transactions into the approved MSH Field Expense Accounting System, QuickBooks; submit each month’s expenses by the 5th business day each month for upload by Corporate Accounting into MSH’s Corporate Accounting System, Navigator. Ensure on-time, accurate data entry, completing the journal entries for non-routine expenses as necessary;
• Ensure that all paid invoices agree with supporting documentation, including price quotes, purchase requests, purchase orders, EPLS and ATTUS checks and shipping receipts, as per MSH procedures for procurement;
• Maintain current standing with all mandated tax liabilities and organization registrations including submission of payments and required statutory reports;
• Provide support in overseeing local procurement and the execution and proper recording in QuickBooks of all approved payments for local vendors, contractors and consultants for goods and services received, in accordance with the laws and regulations of the country, MSH standard operating procedures and USAID regulations;
• Assist the (F&A Director) and Country Project Director in providing an audit interface between MSH Corporate Accounting, MSH external audit firm, and donor auditors, and ensures timely follow up to reviews or audits conclusions and recommendations that are relevant to operations in collaboration with the Project Delivery Group;
• Manage timesheets for office staff ensuring timely submission, approval, accuracy and filing, as per MSH procedures for recording of time worked;
• Work with the contracted local accounting firm to administer, process and record local payroll, taxes and pension contributions and benefits.
Operations Management (30%)
• Collaborate with Finance and Administration Director and Project Director to (a) ensure that MSH activities and management operations are implemented as per MSH Mission, values, policies and standard operating procedures, and local laws and regulations, and (b) to safeguard MSH’s reputation – financial, contractual, and political integrity;
• Develop and execute responsive and appropriate operations management systems (for office management, local procurement, fleet management and logistics, consultant and subcontractor administration, etc.) in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements;
• Assist (F&A Director) to manage the operations functions described in “Overall Responsibilities” by aligning staffing and systems with country projects and available resources to provide timely, cost effective, and high quality support and administrative services to all MSH country-based projects and activities;
• Assist (F&A Director) to prove equitable, effective, timely, cost-effective, and responsive and high quality operations and administrative support to all MSH in-country projects within local laws and available resources, and in an environment with adequate internal controls, adherence to contracts regulations, MSH policies and standard operating procedures;
• Proactively engage, coordinate, communicate and collaborate with the key HO and regional based staff issues to ensure consultation, accountability, notification and resolution of important information and issues;
• Active participation in routine management team or other meetings with HO staff which are relevant to the program and operations activities;
• Assist (F&A Director) to provides administrative supervision to all operations staff and provide inputs in their performance management;
• Assist (F&A Director) to ensure the maintenance of controls over project office fixed assets such as vehicles, with the assistance of the operations staff. Directly manage the maintenance of controls on MSH inventory such as furnishings and computer equipment, in accordance with MSH and donor standards for inventory tracking.
Award Management (10%)
• Support Technical project staffs to monitor budgets to ensure that spending occurs as planned and that variances are anticipated, noted, and corrected; ensure that key program personnel are aware of budgetary resources and are able to monitor their respective budgets;
• Provide guidance to finance and non-finance staff and coordinate efforts to ensure compliance with donor i.e. USAID requirements
• Assist in building the capacity of staffs in USAID donor rules and regulations,
• Provide support and assist Director of Finance and Administration on donor financial reports preparation, budget reviews and realignment
• Perform other duties, as assigned by line manager.
Support Internal & External Audits (20%)
• Ensure accurate and timely submission of required administrative reports and other information as needed to the Finance and Administration Director, Project Directors, HO Senior/Project Officer project, or corporate offices;
• Facilitate the processing of documentation for obtaining VAT exemption certificates for procurements made with USAID and other donors’ funds, conducting quality control checks on and filing all documents for reimbursement;
• With support from MSH/HQ and as part of regular voucher analyses, aid in enforcing existing written policies on internal control systems for procurements, inventory maintenance and asset use which will ensure compliance with MSH policies and standards;
• Review and prepare as necessary country activity travel advances and process travel claims (TEFs) and work with country program staff to resolve accounting related issues, as per MSH policy and procedures for request for advances and reimbursement (TEF) procedures;
• Work with the HO Project Associate in providing administrative and logistics support for all short term consultants, serving as the liaison between MSH/Country and home office on administrative and financial matters related to these contracts;
• Any other duties as assigned by management and as required by the position.

You May Also Like

Communications & Resource Mobilization Manager at SAT

Assistant Communications Manager at SAT

Director of Operations at APHFTA

Technical Director at APHFTA

Qualifications and Experience
Education:
Required:
• Bachelor’s degree in Finance, Accounting, or a similar field;
• ACCA / CPA (T), registered with the National Board of Accountant and Auditors (NBAA);
Preferred:
• Master’s degree in Business Administration, Accounting, or a similar field will be a plus.
Experience:
Required:
• At least four (4) years of relevant work experience
• Experience in working with USAID funded projects required and knowledge of applicable regulations and requirements
• Work experience with projects supported by international organizations;
• Advanced spreadsheet skills required.
• Ability to create and monitor budgets. Understanding of the basic tenets of Cash Control, Asset Management, and Bank Reconciliation
• Experience creating and analyzing journal entries.
Preferred:
• Familiarity with accounting or business information systems software strongly preferred
• Database skills desired (Microsoft Office applications preferred)
• Experience in office management preferred

Knowledge and Skills:
• A knowledge in leadership, mentoring, management, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail;
• Understanding of the principles of adequate documentation and of audit, and of the procedures necessary to ensure audit compliance;
• English fluency required (including speaking, writing, understanding, and reading and the ability to work with vendors, staff and stakeholders);
• Excellent communication skills;
• Expert skills in Microsoft Word, Excel, and QuickBooks or similar accounting packaging, comfortable in a Windows PC environment;
• Ability to work in a cross-cultural team and willingness to travel.

Competencies:
• To continue process innovation, must be determined, self-motivated, and with excellent interpersonal skills;
• Group facilitation;
• Capable of managing work with shifting priorities;
• Able to manage and coordinate a variety of activities simultaneously;
• Can work in a team-oriented environment while driving for results;
• Perform logical analysis;
• Creative problem solving;
• Organized and detail-oriented;
• Process oriented.

ADVERTISEMENT

Physical Demands:
• Travel requirements: Availability to travel domestically and internationally as needed.
• Keyboard use, pulling drawers, lifting papers

TO APPLY CLICK HERE

SendShareShareTweet

Join Udahiliportal WhatsApp Groups

Get Udahiliportal Updates on Our WhatsApp Group Join Now to receive and share opportunities instantly, transforming information, networking, raise a question JOIN NOW
Previous Post

Anahitajika Intern at IOM – International Organisation for Migration, Dar es Salaam

Next Post

116 Job Vcancies at The Mining Commission

Udahiliportal

Udahiliportal

Udahiliportal.com offers guidance to students on the selection of suitable college, course, school, etc. The website provides specific information for students interested in Undergraduate and Postgraduate courses in Tanzania (udahiliportal.com) and Abroad across the most popular educational streams – Management; Science & Engineering; Banking & Finance; Information Technology; Hospitality, Aviation & Tourism; Media, Films & Mass Communication; Design; Medicine, Beauty & Health Care; Retail; Arts, Law, Languages & Teaching

Related Posts

Assistant Communications Manager at SAT

Communications & Resource Mobilization Manager at SAT

January 18, 2021
Assistant Communications Manager at SAT

Assistant Communications Manager at SAT

January 18, 2021
ZONE COORDINATOR at APHFTA

Director of Operations at APHFTA

January 18, 2021
Internal Auditor (ReAdvertisement) at APHFTA

Technical Director at APHFTA

January 18, 2021
Branch Coordinators  at Tunakopesha Company Limited

Branch Coordinators at Tunakopesha Company Limited

January 18, 2021
Software Engineer  at AA TANCH Holding Company LTD

Graphic Designers at AA TANCH holding company ltd

January 18, 2021
Next Post
116 Job Vcancies at The Mining Commission

116 Job Vcancies at The Mining Commission

3rd Round Selection: Mwalimu Nyerere Memorial Academy (MNMA)

Mwalimu Nyerere Memorial Academy Second round Selected Applicants 2019 – 2020

TCU

TCU multiple selection second round 2020/2021 - List of students with Multiple admission second round 2020/2021

TRENDING POSTS

  • How to check NECTA Form four (CSEE) Results 2020/2021 
    How to check NECTA Form four (CSEE) Results 2020/2021 
  • How to check NECTA form two 2020 results -FTNA results 2020
    How to check NECTA form two 2020 results -FTNA results 2020
  • How to check NECTA SFNA Results 2020/2021 - Standard four result 2020
    How to check NECTA SFNA Results 2020/2021 - Standard four result 2020
  • Matokeo ya kidato cha nne 2018/19 – NECTA Form four (CSEE) Results 2018/19
    Matokeo ya kidato cha nne 2018/19 – NECTA Form four (CSEE) Results 2018/19
  • Top ten students form four 2020
    Top ten students form four 2020
  • How to check Form Six Results 2020/2021
    How to check Form Six Results 2020/2021
  • NECTA Form four CSEE Results 2019
    NECTA Form four CSEE Results 2019
  • NACTE online Application for 2020/2021 is now open - Apply Now
    NACTE online Application for 2020/2021 is now open - Apply Now
  • How to check PSLE results 2020/2021 - Standard Seven exam results 2020
    How to check PSLE results 2020/2021 - Standard Seven exam results 2020
  • Tanzania Form One Selection 2021 - Selection kidato cha kwanza 2021
    Tanzania Form One Selection 2021 - Selection kidato cha kwanza 2021

RECENT POSTS

Communications & Resource Mobilization Manager at SAT

Assistant Communications Manager at SAT

Director of Operations at APHFTA

Technical Director at APHFTA

Branch Coordinators at Tunakopesha Company Limited

Graphic Designers at AA TANCH holding company ltd

Mlinzi TGOS A – (Nafasi 16) at Tume ya Utumishi wa Mahakama

Msaidizi wa Kumbukumbu II TGS B – (Nafasi 2) at Tume ya Utumishi wa Mahakama

Msaidizi wa Hesabu II TGS. B – (Nafasi 4) at Tume ya Utumishi wa Mahakama

Afisa Hesabu II – TGS. D – (Nafasi 2) at Tume ya Utumishi wa Mahakama

Msaidizi wa Ofisi TGOS. A (Nafasi 15) at Tume ya Utumishi wa Mahakama

Katibu Mahsusi III TGS B – (Nafasi 4) at Tume ya Utumishi wa Mahakama

Operata wa Kompyuta II TGS C – (Nafasi 1) at Tume ya Utumishi wa Mahakama

Procurement and Supplies Officer at Uhuru Hospitals Group

Assistant Accountant at Uhuru Hospitals Group

Transportation Support at UNDP

Marketing & Business Analyst Officers at Job Junction

M&E Advisor at IMA World Health

Leader, Living with Big Cats Initiative at WWF

Human Resource Manager at KKKT

MEL Advisor at Crown Agents

Requestor/Material Planner at Serengeti Breweries Limited

Senior Manager; Energy Power & Utilities Sector at NMB Bank

Manufacturing & Trading Sector at NMB, Senior Manager

Director, Finance at Pathfinder International Tanzania

Executive Chief at Gibb’s Farm

Assistant Communications Manager at Sustainable Agriculture Tanzania

Assistant Communications Manager at Sustainable Agriculture Tanzania

Communications & Resource Mobilization Manager at Sustainable Agriculture Tanzania

Hygiene and Sanitation Officer at World Vision

ADVERTISEMENT

Follow us on Facbook

follow us on twitter

Disclaimer

Udahiliportal is a Private owned Website not in any way connected with the institutions on this website. Udahiliportal does not hold a collaboration agreement with the institutions hence any reference to codes is a reference to the official university codes. We neither duplicate their content nor represent them as our own. Kindly contact the institutions for details

© 2020 Udahiliportal - Created by Udahiliportal.com.

No Result
View All Result
  • Home
  • Education News
    • HESLB – Higher Education Students’ Loans Board
    • TCU | Tanzania Commission for Universities
    • NACTE – National Council for Technical Education
    • NECTA
    • Scholarships
  • Exam Results
  • Admission News
    • Non-Degree Admissions
    • Online Applications
    • Universities News
    • Prospectus 2020/2021
  • Selection Results
  • Tanzania Jobs
    • NGO Jobs In Tanzania
    • Internships
    • Government Jobs
  • Advertise Here
    • Advertise
    • College promotion (Premium)

© 2020 Udahiliportal - Created by Udahiliportal.com.

This website uses cookies. By continuing to use this website you are giving consent to cookies being used. Visit our Privacy and Cookie Policy.