TITLE: Finance Officer
TEAM/PROGRAMME: Kigoma region emergencies team
LOCATION: Kibondo – Kigoma region
CONTRACT LENGTH: 1 year, renewable
CHILD SAFEGUARDING: Level 2: The role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position; therefore, a police check will be required.
ROLE PURPOSE: The Finance Officer is responsible for the effective application and enforcement of SC accounting, administration, reporting systems and internal control procedures.
SCOPE OF ROLE:
Reports to: Finance Coordinator
Number of direct reports: 0
KEY AREAS OF ACCOUNTABILITY:
Ensure that financial documents are archived properly at the field office and scanned copy are achieved properly in retrievable manner. Support the Finance Coordinator to prepare GLACOS for all accounting transactions for Kibondo Field office ready for reviewed before recorded in Agresso. to ensure:
Ensure all the payment have proper authorization as per the Save the Children policies and procedures as well as Scheme of Delegation.
EFD receipt are attached to all supplier’s payments [relevant TAX and VAT laws, compliance with GAAP]
Financial control procedures across the Humanitarian Programme.
The post holder will ensure that each accounting transaction have a proper audit trail and supporting documents.
Verify the charging codes for all the payment processed.
Update invoice register on daily basis and provide weekly updates of invoice tracker to Kasulu Finance Officer, Kasulu Logistics Assistant, and the Kibondo/Nduta Field Manager
Liquidity and cash flow management
Manage and control cash in hand for Kibondo office including ensuring weekly and monthly cash reconciliation.
Ensure all payments done through petty cash are properly approved and are in compliance with Save the Children policies and procedures.
Prepare Cash request transfers to be sent to Dar es Salaam in consultation with Kibondo Finance Coordinator and Emergency Response Manager to ensure adequate but not excessive cash is held in order to carry out programme activities.
Ensure all cash and bank reconciliations are conducted on monthly basis and reviewed by the Finance Coordinator.
Prepare a list of outstanding floats for Kibondo Finance coordinator’s review on weekly basis and follow up to ensure retirement of all floats within TWO weeks.
Makes sure that events and workshop involving MPESA payments are planned properly for cash flow purpose and during the events documentation are collected and initiated /Shared for timely MPESA payments.
BEHAVIOURS (Values in Practice)
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.
Develops and encourages new and innovative solutions
Willing to take disciplined risks.
Honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS AND EXPERIENCE
Commitment to and understanding of Save the Children’s values, principals and Child Safeguarding policy.
Degree in relevant subject i.e. Finance or Accounting
Fluency in written and spoken English.
At least 3 years accounting experience.
Demonstrated good skills and experience in managing finances.
Previous experience in Humanitarian emergency settings will be added advantage.
Knowledge and experience of financial computer applications, including spreadsheets (e.g. Excel), and Microsoft Office.
Ability to work as part of the team with interpersonal skills
Ability to work under pressure.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures;
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
The deadline for submitting the application is 30 November 2020