Grant officer & Monitoring, Evaluation and Learning (MEL) Officers,

By | April 19, 2019

Job Title Grant officer
Reporting to: Grant Manager
Location: Mbeya
Duties and Responsibilities
 Develop and/or revise Request for Application, Annual Program Statements, Request for Proposal. Concept notes, Grants &Contracts manuals, support documents, templates, and systems to ensure compliance with project needs and donor requirements
 Provide management oversight and technical assistance to the project and proposal budget development and oversight of grants, contracts. Work closely with project technical staff to facilitate the process.
 Provide oversight and technical assistance in the proper management of grants, subcontracts, and sub-agreements throughout the project.
 Work with the Grants Manager, Project senior management and technical staff to select grantees for award. This will include establishing selection criteria for sub-grantees and conducting pre-award assessments to determine the responsibility of prospective grantees and providing feedback to all the applicants
 Make determinations of risk profiles of prospective grantees and recommend appropriate approaches to mitigate the risks identified, including the development of special award conditions.
 Ensure sub-grantee meets selection criteria & Budget analysis and negotiations
 Complete submission of award documents for approval by Chief of Party/USAID or DAI/W contracts administrator.
 Provide technical assistance to staff and grantees on administrative policies and procedures for grants management. Technical assistance on the following topics will be provided in conjunction with the Grants Manager
 Policies and procedures for procurement under sub-grants & Interpretation of donor regulations
 Coordinate the monthly/quarterly reporting process where each grantee submits requests for reimbursements, and reports financial status, monitoring and evaluation data and a narrative report on progress.
 Assess and manage risk for sub-awards to partner and sub-recipient organizations.
 Conduct site visits to selected grantee organizations to directly observe project implementation, provide project management support, train on USAID rules and regulations
 Ensure regular audits are conducted on local partner and follow up on resolution of findings with partner’s staff.
 Organize and maintain all project documents and files related to grant process and individual grantee activities.
 Maintain and update specific project and related correspondence files, tracking and status sheets, and databases.
 Conduct investigations to resolve contractual issues/problems/ disputes arising from grants and make recommendations to Grants Manager for resolution.
 Any other duties as assigned by Supervisor
Qualifications and Education Requirements:
 Degree in Finance. Accounting. Business Administration or related field.
 Strong organizational skills, accuracy, and attention to detail.
 Experience with USAID donor-funded project.
 Experience with GAAP and fund accounting principles, practices and regulations.
 Working knowledge of grants accounting.
 Proficiency with Microsoft office.
 Experience working with databases.
 Multi-lingual skills and/or multi-cultural experience appreciated
Position Details
Job Title Monitoring, Evaluation and Learning (MEL) Officers
Reporting to: MEL Manager
Location: Mbeya (1) post and Zanzibar (1) post
Duties and Responsibilities
 Support the MEL Manager in the development of effective M&E tools that can be implemented by field staff and partners.
 Review and maintain the project’s monitoring and evaluation plan, based on the projects document log frames and indicators. This will include following:
 Identify sources of data, collection methods, who collects data, how often, cost of collection and who analyzes it.
 Develop criteria and evaluation scheme for the project impact, benefit and sustainability.
 Oversee and execute M&E activities included in the Annual Work Plan, with focus on results and impacts. This will include the following:
 Design the framework for the physical and process monitoring of project activities
 Promote a result-based approach for monitoring and evaluation, emphasizing results and impacts.
 Prepare consolidated progress reports for project management including identification of problems, causes of potential bottlenecks in project implementation, and providing specific recommendations.
 Check that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications for future action.
 Facilitate, act as resource person, and join if required any external supervision and evaluation missions.
 Identify areas for program improvement based on data collected and report back to COP/DCOP and M&E Manager.
 Ensure data quality through regular data quality assessment visits to LIPs/sub-grantees and beneficiaries
 Promote learning and the use of data to improve YEEA and Producing qualitative and quantitative reports.
 Monitor and track all project indicators throughout the life of the project
 Providing capacity building to sub-grantees regarding implemented project activities
 Any other duties as assigned by Supervisor.
Qualifications and Education Requirements:
 Education: Bachelor or Master’s degree in a development field, social science, economics, or relevant discipline.
 Prior Work Experience: Minimum of five years of progressively responsible professional experience in a performance monitoring and/or evaluation role with an international development organization.
 Language Proficiency: Fluent in English and Kiswahili
 Job Knowledge: Demonstrated ability in data analysis, project design, monitoring, and evaluation of development activities. Experience developing results frameworks, logical frameworks, or similar tools for project design is required. Experience developing and/or using performance management plans or similar tools is required. Demonstrated knowledge of and experience in monitoring and evaluating programs—including indicator development, study design, and data analysis—in multiple sectors.
 Experience using mobile data collection tools such as; ODK, Survey CTO, Kobo Collect etc
 Experience in computer applications for data analysis such as SPSS, Stata, Ms-Excel etc
 Excellent analytical skills and the ability to summarize disparate information in a clear and concise manner
 Excellent research and data collection methodology skills
 Ability to create organizational work plans based on higher-level goals
 Skills in supporting staff with a variety of levels of knowledge and capabilities
 Ability to work independently to efficiently meet deadlines
 Oral and written communication skills to deal effectively with local implementing partners
 Excellent computer skills, including word processing, spreadsheet programs, and database management
DAI is an equal opportunity employer and the position is open to all. Qualified candidates should submit a CV, and cover letter explaining how the experience detailed in the CV will contribute to the requirements of the position. The applicant should also provide valid and reachable references. The CV. cover letter and list of references should be sent to on or before 03rd May 2019. Unfortunately, due to the large volume of applications we receive, we will not be able to respond to each individual candidate. Women are strongly encouraged to apply. Only shortlisted candidates will be contacted.
APPLY TO: on or before 3rd May 2019