HR Coordinator – Emergency at Plan International

HR Coordinator – Emergency  

Location: Kibondo Tanzania, Tanzania

Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

BACKGROUND

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.

Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based.

Plan International Tanzania responds to the Burundian Emergency program in Kibondo and Kasulu since October 2015 due to Burundian refugees’ influx with special focus on Case Management,  Psychosocial support activities and Education in Emergencies (EiE).

PURPOSE

This role will provide technical guidance and support towards key country HR processes in accordance with Plan’s HR principles, policies, best practices and standards in an emergency set up.

DIMENSIONS OF THE ROLE

The position holder does not approve budgets and payments but may be required to make plans that involve use of finances allocated to the Emergency Operation Funding in consultation with Deputy ERM.  The position has no direct reports. The position holder will have matrix management with hard line to the Deputy ERM and dotted to HR Specialist at Country Office in executing day to day activities.

ACCOUNTABILITIES

Effective coordination of HR processes ensuring timely staff recruitments, induction, staff transfers and separations, performance management, leave management etc in line with organisational policies, standards and contemporary HR practices in emergency.

Responsible for timely preparation of quality HR correspondences and packages relating to staff recruitment, contract terminations, secondments, transfers, employee requests, background checks and separations in line with Plan policies and standards in emergency.

Work with the DERM and technical teams to recruit right candidates for the right positions at the right time using non discriminatory recruitment processes taking cognizance of Plan’s commitment to Safeguarding policy, diversity and inclusion.

Conduct periodic reviews of Emergency Response program employee database and personnel file records for completeness.

In consultation with the Line Manager identify staff learning gaps, update the training plan, recommendation of appropriate staff capacity enhancement programs and assist in delivering learning where possible.

Perform the personnel actions in the HRIS to ensure staff data are correct and updated timely

Follow up with staff to establish effective leave planning, monitoring and management purposes in line with the deployment policy, HR Policy Manual provisions.

Work with DERM to develop emergency staffing costs for budgeting purposes and input into the proposal development budget.

Advises managers on sound employee relations and their HR issues including appraisal, disciplinary measures, Clarify HR Manual policies, labour law and related staff queries

Prepare quality monthly and quarterly end reports within stipulated time frames for review by CHRM and ERM

Works with DERM & HRM to develop and maintain succession plans for the key roles in the emergency program

Preparation of the monthly payroll changes and communicate with Country HR Manager for payroll processing.

Provide support in identifying and addressing HR risks in consultation with DERM.

Promotes and abides by Plan policies and procedures including but not limited to child protection, code of conduct and mandatory reporting responsibilities.

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

KEY RELATIONSHIPS

The position holder will work closely with the HR Specialist at Country Office, Country HR Manager, Deputy ERM, Kibondo SMT. Will network and work with Medical Insurer, WCF, NSSF and or as appropriate

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

A degree in Human Resource Management, Administration or Social Sciences

At least three years work experience as HR generalist

Good understanding and application of  country labour laws

Good thematic knowledge in the field of human resources

Desirable

Excellent communication, analytical  and problem solving skills

Strong negotiation, facilitating and influencing skills

High degree of confidentiality and integrity

Strong planning and organizational skills

Proficiency in MS office tools

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.

Holds self and others accountable to achieve the highest standards of integrity.

Consistent and fair in the treatment of people.

Open about mistakes and keen to learn from them.

Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.

Creates a climate of continuous improvement, open to challenge and new ideas.

Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

Builds constructive relationships across Plan International to support our shared goals.

Develops trusting and ‘win-win’ relationships with funders, partners and communities.

Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

Builds constructive relationships across Plan International to support our shared goals.

Develops trusting and ‘win-win’ relationships with funders, partners and communities.

Engages and works well with others outside the organization to build a better world for girls and all children.

PHYSICAL ENVIRONMENT

Typically office environment with periodic support visits to the refugees camps

LEVEL OF CONTACT WITH CHILDREN

Low contact: No contact or very low frequency of interaction

Location: Kibondo

Reports to: HR Specialist

Grade: D1

Closing Date: 21st February, 2021

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

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