Logistics Coordinator at Norwegian Refugee Council

Implement NRC’s systems and procedures at area level and or country level
Ensure adherence to NRC policies, handbooks, guidelines and donor requirements;
Prepare and submit reports and analysis;
Ensure proper filing of all support documents;
Support line managers in procedures and require support team trainings;
Management of logistics team;
Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management);
Ensure safe and efficient transport of staff and materials/goods;
Recruit and train logistics staff and line manage staff with logistical responsibilities;
Identification of logistics needs and establishment of logistics structures, functions and systems in new field locations if/when required;
Identification and obtaining of all resources (including personnel) required to ensure smooth functioning of field logistics operations;
Align, implement and maintain NRC Logistics systems, policies and procedures and ensure that the logistics policies and procedures are consistent with local government laws and good practice;
Implement the performance management system for the logistics team;
Coordinate with relevant partners, suppliers, authorities, RO Logistics, Partners and donor Logistics, etc.;
Ensure that reports are prepared and submitted as required by NRC and donors regulations on time;
Ensure that country set up comply with Logistical Handbook, NRC policies and donor requirements, including main office in Kibondo and other field offices
Initiate and or maintain necessary leases, licenses and contracts with relevant authorities and suppliers.
Conduct regular market surveys and produce a useable price list to be used by the user departments in preparing requests,
Spearhead annual, biannual or triannual prequalification of supplies and service providers;
Liaise with Security Officer to conduct an evaluation of Hotels in the Area for use for accommodation and conferencing.
Conduct induction of all prequalified service providers and other externals working with NRC in logistics delivery on NRC methods and guidelines.
Attend global and regional Logistics Seminars and impart lessons learned to the Area Logistics Team
Ensure the Area has an Area Procurement Plan prepared form user departments procurement plans.
Ensure that the Warehouse, Fleet, Procurement and Assets data are up to date and reflected in the Project Deliver ready for submission to RO by the 15th of every month

Bachelor Degree in Logistics and procurement

Minimum 4 years of experience from working as a Logistics Coordinator in a humanitarian/ recovery context

Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile

Fluency in English and Kiswahili, both written and verbal

Experience with capacity building of staff and training

Managing resources to optimize results
Managing performance and development
Analyzing
Handling insecure environments
Empowering and building trust

Duty station: Kibondo
Contract period is for 12 months with possibility of extension.
Salary/benefits: According to NRC’s general directions, The candidate will observe NRC’s code of conduct and working hours for the NRC Office in Kibondo