M & E Coordinator – NORAD at Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

role PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

Plan International actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives, and children (specific focus on girls and young women) have guided and supported to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. Plan International has been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

Plan International Tanzania has been implementing various development activities since 1991 in Health (Maternal Neonatal Child Health, Sexual Reproductive Health and Nutrition), Education, Water and Sanitation (including Menstrual Hygiene Management), Youth Economic Empowerment, and Child Protection in 16 districts within ten regions across the country – Dar es Salaam, Pwani, Mwanza, Geita, Rukwa, Dodoma, Morogoro, Lindi, Mtwara and Mara. Since 2015, Plan International Tanzania has also been a leading actor in the Burundian refugee response in the Kigoma region of Tanzania, and is the mandated lead agency by UNHCR in Child Protection in Emergency, and in 2019 also appointed as co-chair of Kigoma Emergency-interagency information working group in the three refugee camps.

The position holder for the role of M&E Officer will support routing Monitoring and evaluation of NORAD II Child protection project in Nkasi, Rukwa Region. NORAD project in Rukwa aim to promote child participation, civil society engagement, government engagement and community engagement and social mobilization. The project will be working with community power actors as key stakeholders for implanting the project activities as community facilitators, recruiting them as Champion of Change in the campaign of prevention of child marriage. While at the same time the project will identify activities whereby the community power actors will be invited. The government counterparts will be involved from design and validation of the proposed activities. They will be involved in annual work plan processing and approval of the activities. It will also suggest identifying activities which will be implemented by government counterparts. To ensure continuity and sustainability the project will work with local CSOs by building and strengthening their abilities and capacities to undertake and implement the Theory of Change in prevention of child marriage by raising awareness of the need to invest in and support girls, and shifting the social expectations that stifle their prospects.

The Project goal’s will be reduction of Child Early and Forced Marriage in Rukwa Region. Rukwa is among the regions with the highest rates of child marriage (9th out of 25 regions in the country) with the rate of 40% which is above the national rate of 37%. The project goal is to work with key stakeholders to reduce the rate of child marriage in Rukwa from 40% to 35%.  The M&E Coordinator will have responsibilities to track progress of the project inform implementers areas project needs improvement for better results.

Dimensions of the Role

Planning and Routine Monitoring

• • Work project manager, Programme Unit Manager to participate in assigned project’s meetings and workshop to provide M&E technical contributions.
  • Rollout Project’s Results Framework, M&E Framework, and M&E plan in line with donor requirements and Countries and Global Strategy Plans, and Plan TZA MERL policy.
  • Design and roll-out M&E tools to inform project’s indicators, including coaching and providing capacity building to partners staff to use the tools.
  • Support roll out of MERL Global systems, including capacity building to staff to update data in the system.
  • Lead reflection and feedback meetings with project beneficiaries, and ensure all learning from feedback are used to improve project progresses and performance.
  • Ensure the project have its indicator tracking table updated every month, and share status of project implementation to project coordinator/manager/ and MERL specialist at CO.
  • Lead mini evaluation and evaluation of the project with guidance from MERL specialists at CO
  • Lead project’s beneficiaries counting per activity, and related Data quality assurance exercises or the project
  • Assist with timely and high quality narrative reporting to donors (monthly, quarterly, and final) in conjunction with the thematic Sector Heads;
  • Collection of success stories and case studies for the projects
  • Produce quarterly monitoring reports as generated from Global M&E database.
  • Work with communication department to design user-friendly project’s IEC materials to present success of the project, and organizing results dissemination workshop at community levels.
  • Coordinate and supervise data collections for both internal and external evaluations, to ensure project standards and CO MERL standards are followed by the external evaluators
  • Orient and guide PU staff in data management using Global M&E systems, and mobile data collections
  • Follow up implementation of evaluation recommendations by implementers and head of thematic
  • Assist dissemination of evaluation findings to relevant stakeholders, including close out workshops

Communications and Working Relationships:

Internal:

• This position works closely with Programme staff at PU level, including Programme Coordinators (High)
• This position works closely with all M&E staff within grants and Project Managers/ Directors (high)
• This position works closely with Thematic heads (medium)

External:

• This position works closely with M&E of active local partner organizations (medium)

Key relationships

• Project Partners
• Programme Unit manager
• Head of M&E Head of CP at CO
• Functional networks within Plan

Technical expertise, skills and knowledge

Gained through education, training, & experience

Required experience and Qualifications

• Minimum of a basic degree in Project Management, Statistics, Social Sciences, Information Technology, or equivalent
• Minimum of at least three (3) years of experience in design and implementation of monitoring, evaluation and research systems;(M&E in Child Protection Projects is an advantage)
• Minimum of 2 years of providing training, and in a supervisory and/or management role, in monitoring and evaluation to all levels of stakeholders;
• Experiences in M&E of Education projects and  Child protection, projects
• Ability to use cost effective and online applications for mobile data collection and data management
• Ability to work independently with minimal supervision
• Ability and willingness to travel within the supported districts
• Computer skills – MS Word, Excel, PowerPoint, Outlook and Internet and statistical packages such as SPSS, STATA, Epi Info and others related packages.

Essential

Knowledge

• In-depth knowledge of the M&E and preferably minimum 2 years of experience in Non-profit making organisation

Skills

• Analytical and problem solving skills
• Excellent communication skills appropriate to the audience
• Proficient computer skills and use of relevant accounting packages
• Ability to work under multidisciplinary and multicultural environment
• Good English language skills (oral /written )

Behaviours

• Hardworking with capacity to work independently with minimum supervision
• Honest, integrity, open and transparent personality.
• Team player
• Working towards achieving a team goal
• Be able to Respect all groups of people in the community and culturally sensitive
• Persuasive and able to work with different cultural settings
• Motivated, energetic and strives to develop and support others
• Result oriented
• Working for the best interest of the organisation and children
• Appreciate of child rights and gender equality

Desirable

• Working with the project team and ensure project results are achieved timely without compromising with quality
• Good command over conflict resolution while maintaining important relationships: Capability to resolve conflicts
• Plan and schedule own work, interpreting instructions and selecting appropriate methods/tools for delivery.
• Operate in a high-pressure deadline-driven environment with professionalism

• Managing donor grants with strict reporting deadlines

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

• Working environment will include both typical office environment and field environment
• The position requires regular field travels, at least 70% of the officer’s work

Level of contact with children

Mid contact: Occasional interaction with children during monitoring exercises, reflection meetings, evaluations, and research

Location:  Rukwa 

Reports to: M & E Specialist 

Closing Date: 27th February, 2020
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.