M & E Officer – Education & Youth | Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

Plan International actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives, and children (specific focus on girls and young women) have guided and supported to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. Plan International has been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

Plan International Tanzania has been implementing various development activities since 1991 in Health (Maternal Neonatal Child Health, Sexual Reproductive Health and Nutrition), Education, Water and Sanitation (including Menstrual Hygiene Management), Youth Economic Empowerment, and Child Protection in 16 districts within ten regions across the country – Dar es Salaam, Pwani, Mwanza, Geita, Rukwa, Dodoma, Morogoro, Lindi, Mtwara and Mara. Since 2015, Plan International Tanzania has also been a leading actor in the Burundian refugee response in the Kigoma region of Tanzania, and is the mandated lead agency by UNHCR in Child Protection in Emergency, and in 2019 also appointed as co-chair of Kigoma Emergency-interagency information working group in the three refugee camps.

The position holder for the role of M&E Officer will supports routing Monitoring of projects (grants and sponsorship funded) and works closely with thematic leads, grants implementers, field officers, and all related M&E staff in the fields, including the provision of technical support to project staff, and staff of partner organizations in the areas of monitoring and evaluation. This position has no direct reports.

Dimensions of the Role

Planning and Routine Monitoring

• • Work with Business development department, and participate in Education and Youth projects design meetings and project start-up workshop to provide M&E technical contributions.
  • Rollout Results Frameworks, M&E Frameworks, and M&E plans in line with Country’s and Global Strategy Plans, and Plan MERL standards for projects and sponsorship.
  • Design and roll-out M&E tools as required for in Education and Youth projects, including coaching and providing capacity building to staff to use the tools.
  • Ensure development of indicators workbooks for in Education and Youth projects, ensure their usefulness to guide routine update and track of all outputs indicators to inform project progress.
  • Ensure in Education and Youth projects have their indicator tracking table updated every month, and share status of project implementation to sector leads.
  • Lead reflection and feedback meetings with project beneficiaries, and escalate learnings for project improvement.
  • Lead compilation of beneficiaries counting per PUs and sectors.

M&E Capacity Building

• Support Pus MERL team and none M&E project staff in the analysis of evaluation and survey’s findings, including report-writing with sex-disaggregated data.
• Provide practical training to PUs Project Coordinators and Community Development Facilitators on; Development of in Education and Youth projects and PUs’ results trackers, Quantitative Results Tracking, and beneficiaries counting
• Orient and guide PU staff in data management using Global M&E systems, and to use KOBOTOOLBOX, ODK, and SAVIX MIS

Reports and Reporting

• Assist with timely and high quality narrative reporting to donors (monthly, quarterly, and final) in conjunction with the thematic Sector Heads;
• Produce quarterly monitoring reports as generated from Global M&E database.

Promote Learning for Quality Program

• Assist dissemination of evaluation findings to relevant stakeholders, including close out workshops
• Organizing reflection and feedback meetings with project beneficiaries
• Work with communication department to design M&E – IEC materials, programme dissemination packages, and organizing high level results dissemination workshop.

Evaluations, Studies, and Surveys

• Coordinate and supervise data collections for both internal and external evaluations, to ensure Plan’s standards are followed by the external evaluators, and ensure data quality.
• Follow up implementation of evaluation recommendations by implementers and head of thematic

Communications and Working Relationships:

Internal:

• This position works closely with Programme staff at PU level, including Programme Coordinators, all PUs M&E staff and Project Managers/ Directors (high)
• This position works closely with Thematic heads (medium)

External:

• This position works closely with M&E of active local partner organizations (medium)

Key relationships

• PU&CO
• Head of M&E
• Head of YEE, CP, and Education
• Functional networks within Plan

Technical expertise, skills and knowledge

Required experience and Qualifications

• Minimum of a basic degree in Project Management, Statistics, Social Sciences, Information Technology, or equivalent
• Minimum of at least three (3) years of experience in design, implementation of monitoring, evaluation and research systems in Education or youth programming
• Minimum of 2 years of providing training, and in a supervisory and/or management role, in monitoring and evaluation to all levels of stakeholders;
• Experiences in M&E of Education projects, Child protection, projects, and VSLA projects, and youth empowerment Projects.
• Ability to use cost effective and online applications for mobile data collection and data management
• Ability to work independently with minimal supervision
• Ability and willingness to travel intensively in the fields
• Computer skills – MS Word, Excel, PowerPoint, Outlook and Internet and statistical packages such as SPSS, STATA, Epi Info and others related packages.

Essential

Knowledge

• In-depth knowledge of the M&E and preferably minimum 2 years of experience in Non-profit making organisation

Skills

• Analytical and problem solving skills
• Excellent communication skills appropriate to the audience
• Proficient computer skills and use of relevant accounting packages
• Ability to work under multidisciplinary and multicultural environment
• Good English language skills (oral /written)

Behaviours

• Hardworking with capacity to work independently with minimum supervision
• Honest, integrity, open and transparent personality.
• Working towards achieving a team goal
• Be able to Respect all groups of people in the community and culturally sensitive
• Persuasive and able to work with different cultural settings
• Motivated, energetic and strives to develop and support others
• Result oriented and a team player
• Working for the best interest of the organisation and children
• Appreciate of child rights and gender equality

Desirable

• Working with the project team and ensure project results are achieved timely without compromising with quality
• Good command over conflict resolution while maintaining important relationships: Capability to resolve conflicts
• Plan and schedule own work, interpreting instructions and selecting appropriate methods/tools for delivery.
• Operate in a high-pressure deadline-driven environment with professionalism

• Managing donor grants with strict reporting deadlines

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

• Working environment will include both typical office environment and field environment
• The position requires regular field travels, at least 70% of the officer’s work

Level of contact with children

Mid contact: Occasional interaction with children during reflection meetings, evaluations, and research

Location: Dar es Salaam

Reports to: Head of MER

Closing Date: 27th February, 2020
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

APPLY HERE