Afya Women Group (AWG) is a registered Non-Governmental Organization founded in 1995 in Mufindi district to implement programmes aimed at improving the quality of life of Orphans and Vulnerable children (OVC) Most vulnerable children (MVC) and people living with HIV/AIDS (PLWHA) by providing support and care. The organization’s strategic plan focuses on four thematic areas: Capacity development, Stakeholder involvement, Resource mobilization and Service delivery. AWG believes that the responsibility to care for PLWHA, OVCs and MVCs is a collaborative effort involving families, community, government and stakeholders.
AWG has been receiving USAID funding from PACT for a five year project since 2016 implementing USAID Kizazi Kipya Project which aims at providing support and care to orphans and vulnerable children (OVC), most vulnerable children (MVC) and people living with HIV/AIDS (PLWHA) in Mufindi district (Mufindi district council and Mafinga Town council).
AWG employs competent, dynamic and self-driven individuals with strong technical knowledge and skills in implementing donor funded projects while ensuring plans for project and organization sustainability. AWG is now seeking Tanzania nationals to fill below positions for the USAID Kizazi Kipya Project.
Position: Office attendant (1 Post)
Reporting to: Executive Director
Start date: 1st October, 2019
Duty Station: Mafinga
Monitor guests and inform appropriate employee regarding guest requests for department.
Develop and manage office files and records and prepare file storage list to enable easy access to files.
Ensure neat and clean front office area maintain effective environment both employees and customers.
Maintain all office equipments such as copiers, fax machine and first aid kit to facilitate smooth office functioning.
Provide external and internal support to electrician and maintain security.
Helping organize and maintain office common areas
Maintain records of guest visits in visitors’ log and maintain office phone list to help visitors and employees in all communication.
Coordinate with various departments and reserve conference room and equipment for customer visits and staff meetings.
Attend, screen and divert all incoming calls and forward messages to appropriate staff and carry out night office duties.
Administer and distribute all magazines, newspapers and journals to appropriate staff or library.
Work with vendors to repair equipment, maintain building and perform AC adjustments or light replacements.
Monitor all incoming faxes and mail and distribute it to appropriate person, compile outgoing mail and involve messengers for mail distribution to external agencies.
Administers and inform staff regarding packages supplied by vendors and postal services for timely delivery.
Assist receptionist during lunch or any other breaks or absences and provide support to front desk operations in office.
Prepare schedule for front desk relief team and use conference room for various listed purposes.
Minimum Experience, Skills, and Qualifications
Holder of a certificate in office operations
At least three years’ relevant work experience in a relevant field and with a reputable organization preferably in an NGO setting
Competence in Computer applications especially in Ms word, Ms excel, Power point, internet and other packages
Integrity and professionalism
Sense of confidentiality
Excellent communication skills in English both written and verbally
Proven report writing skills
Excellent interpersonal skills
A team player capable of working with multiple project partners and stakeholders
Good problem-solving skills
Good negotiation skills