People And Culture Specialist At world vision

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

MAJOR RESPONSIBILITIES:

WVT Staffing Solution : (Recruitment, Orientation, and Onboarding) (20%)

P&C Business Partnering with WVT hiring managers to assess and observe the WVT P&C Division recruitment compliance, orientation, and onboarding services
Develop and monitor the WVT workforce plans and recruitment plans to ensure timely implementation in accordance with WV P&C standards, P&C LEADER score card and WVT budgets
Provide technical support and/or coordination support in recruitment, orientations, and onboarding operations with WVT P&C recruiters and respective hiring managers. These include facilitating the orientation process of new staff and ensuring that P&C core documents are signed and filed (i.e. Police Background checks, Disclosure form/conflict of interest, Child protection, Employee Code of conduct, Core values, mission, vision & employee manual.)
Participate in staff interview sessions when required and also provide guidance to the interview panel members or WVT P&C recruiters on the required compliance of WV recruitment standards of integrity and transparency.
Participate in the project proposal development process when required with the P&C Specialist – Grants to capture staffing needs for recruitment planning and early warning recruitments.
Regularly review, audit, and improve interview reports/minutes and interview assessment tests tools and documentation used for WVT recruitment processes

End Results

Timely Recruitments
Having the required skills and knowledge for Program and Grants Positions
A very well Oriented Candidates hence achievement of WVT Strategy

Performance Management (20%)

Monitor the setting of performance agreements and the periodic performance appraisal for staff at the National Office and regions
Promote performance culture in world vision
Facilitate the development of performance agreements for all staff
Consolidate performance management information for use in decision-making
Management of performance feedback to the employee

End Results

Having an Organization with good Performance Culture

Business Partnering on P&C process and systems (15%)

Business Partnering on P&C process and systems
Acts as a single point of contact for the employees and managers of the designated departments
Proactively supports the delivery of HR Processes in each Department
Manage change management projects cross-functionally
Builds a strong business relationship with the internal client
Actively support line managers to identify gaps, proposes and implement changes necessary to cover risks
Facilitate the management team to bring the best solutions for employees
Implement talent management initiatives and succession plans for key talents and key job positions
Periodic review of the organizational structures with line managers and proposes changes

End Results

Effective business partnership with P&C Stakeholders

People & Culture Analysis and Reporting (5%)

Provide and ensure quality and timely submission of the P&C monthly report by the 25th of the month as agreed based on the P&C Division dashboards and the WVI P&C LEADER scorecard
Support in monitoring the P&C Division budget utilization on a quarterly basis.

End Results

Provide Timely support on P&C Business Partnership

Staff Development (20%)

Provide support to line managers on Capacity Building initiatives
Participate in the Departmental Training Needs Assessment
Resource person in disseminating P&C policies and procedures
Support the performance agreement and appraisal process within the Departments
Training line managers on HR standards, policies, legal implications of decisions, and general leadership skills
Training line managers and staff on performance management and coaching

End Results

Staff will have the required skills and knowledge for the job
Staff will be aware of WVT and P&C Policies and Procedures
Managers will be Capacitated on Leadership and Management Skills

Staff Relations and Staff Engagement (15%)

Support the P&C staff well-being initiatives and Staff engagement surveys as well as carry out regular HR field visits to help address nationally hired staff concerns that may need attention.
Coordinate with Regional People and Culture officers in carrying out HR well-being surveys
Educating staff on organizational initiatives for their welfare and safety at work
Participate and be available at the quarterly meetings in other Departments for P&C initiatives

End Results

Having Strong Employee Engagement Programs
Making WVT an Employer of Choice hence increases Staff Retention

Support the P&C initiatives on any assigned tasks or projects (5%)

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience

Three (3) years in Human Resource Management
3 – 4 years of Human Resource Management experience in a large International NGO

Required Education, training, license, registration, and certification

Degree in Human Resources, Public Administration, or a related field of Human Resource Management.
A Master’s degree in Human Resources, Public Administration, or a related field is an added advantage

Language Requirement

Fluent in English and Swahili

Preferred Knowledge and Qualifications

Good knowledge of normal organizational policies, Tanzania labor law, and legal requirements
Good skills in conflict resolution/problem-solving, teamwork, crisis management, training facilitation, and coaching.
Good interpersonal skills and effective communication skills
Good understanding of World Vision operations
Ability to maintain effective working relationships with staff and partners at all levels
Excellent interpersonal and coaching skills.
Ability to work with various departments and foster teamwork.
Ability to work independently with minimal supervision.
Skills in database management and record keeping.
Ability to maintain the highly confidential nature of human resources work
Ability to exhibit an exemplary lifestyle as interpreted in the specific local context.
Proven candidate sourcing and relationship-building skills.
Experience in working in a multi-cultural environment. Experience in a hardship context will be an added advantage.
High level of commitment and working with minimal supervision.
Commitment to World Vision objectives and ministry, mission statement, and core values
Able to manage multiple priorities in cross-cultural teams and prioritize under pressure
Able to respond to deadlines.
Well-organized in work and filing systems.
Integrity and strong interpersonal skills.
Customer Service orientation.
Fluency in English (written and verbal skills).
Strong computer skills (MS Word and MS PowerPoint), with solid proficiency in managing databases and MS Excel.
Able to work under pressure in a cross-cultural environment.
Excellent communication skills, both verbal and written, especially by phone and e-mail.
Ability to work well within a team and to build and promote team spirit.
Comfortable interacting with people from various cultures and levels within the organization