Personal Assistant Job Opportunity Embassy of Sweden Dar es Salaam

By | January 21, 2020

Personal Assistant Job Opportunity Embassy of Sweden Dar es Salaam, Deadline 31 January 2020

Embassy of Sweden
Dar es Salaam

Employment Opportunities
The Embassy is responsible for representing and promoting Swedish interest in Tanzania approximately 40 employees. The overall task of the Embassy is include supporting business and trade development cooperation, consular and visa services Personal Assistant to the ambassador
We would like to invite application from suitably qualified candidates for the position of Personal Assistant to the ambassador to the ambassador effective from April 2020. The jobholder will report to the Ambassador

Duties and Responsibilities
The successful candidate will have demonstrated administrative, organizational and communication skills, specifically the person assistant will support the ambassador with

  • Time management organizing the ambassador diary including arranging dates/times for meetings, in close collaboration with Embassy team. Pre- meeting verification and follow up dealing with last minute schedule changes. Receiving visitors to the ambassador’s office
  • Entertainment arranging in close consultation with embassy team and residence manager event at the ambassador residence, including securing dates, issuing of invitations and follow-ups as appropriate
  • Point of contact handling of correspondence and phone calls with government officials representatives of the Tanzania society at large the diplomatic community incoming Swedish visitors etc. maintaining and update the Embassy contacts data base
  • Drafting basic latter, official correspondence etc as directed by ambassador
  • Translation of document and speech from English to Kiswahili and vice versa
  • Arranging official visit programmes and meeting
  • Perform other duties assigned by the ambassador

Qualifications Skills and Experience

  • Excellent secretarial and administrative skills including proficiency with MS Office
  • Excellent organizational skills and keen eye for details
  • Excellent written and verbal communication skills
  • Excellent command of written and spoken English and Kiswahili
  • 3-5 years substantive experience in relevant position, preferably as personal assistant to an executive in an Embassy or international organization
  • Degree in relevant academic field
  • Ability to multi-task and work as a team player
  • High level of professional integrity and services mindedness
  • Strong interpersonal skills including the ability to be professional courteous and deal directly with key players at senior level
    if you are interested in this existing career opportunity email us your cv maximum 5 pages and one page application letter explaining your suitability for the role. Please do not include your certificates write “PA_Ambassador” in your Email subject line. The deadline is 31 January 2020. Only shortlisted will be contacted
    we regret the vacancy is not ideal for fresh graduates