Personnel Administration Manager – Médecins Sans Frontières

Position: Personnel Administration Manager
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation.MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.
Job Summary
Is responsible to give supports in proper management of HR across the board and assumes full responsibility of all Administrative and legal issues of MSF in the Mission.
Required Criteria
Minimum Educational Qualification: Degree in administration related studies.
Experience:2 years experience minimum in administration and HR Managment.
Languages: English (fluent, oral & written). Swahili is an asset.
Knowledge:Essential computer literacy (word, excel and internet).
Competences:
o People Management and Development
o Commitment to MSF Principles
o Behavioural Flexibility
o Results
o Teamwork and Cooperation
Accountabilities
 Ensure that MSF is following the abour legislation by regularly checking legislation sources and/or regularly meeting with lawyer, other local authorities at this level;
 Ensure that MSF policies, procedures, tools, standards and principles regarding all staff’ (national, international, regional, etc.) are followed in the mission.
 Is responsible for the proper implementation and follow up of internal regulations and terms of employment contracts of all national staff, ensuring that all staff is employed in the frame of fair labour conditions, and according to local legislation, MSF HR vision, values and principles.
 Ensures regular administrative meetings with all staff throughout the mission take place in order to ensure they are aware and respect their rights and duties and to inform them of any change in Labour legislation and general employment framework which may affect.
 Is responsible to ensure that all functions and job profiles at Mission level meet with the Mission’s function grid approved by HQ and are aligned with MSF Standard Job Profiles and Function Grid.
 Is responsible to ensure that National Staff remuneration (salary, post adjustments, compensations, final settlements, etc,) and benefits (holidays, leaves, social coverage, health coverage, etc.) meet with the Mission’s salary grid validated by HQ, Internal Regulations and HR policies, ensuring MSF acts as a responsible employer at any time.
 In close coordination with the Financial Coordinator, ensures fulfillment of national legislation regarding employees’ taxes and social security at Mission level, checks that monthly declaration forms for taxes and employee/employer social security contributions are correct and sends them to the Financial Department.
 Ensure that MSF, as an employer, as well as all MSF employees comply with safety and risk prevention measures as stated by local legislation and/or MSF standard policies and procedures..
 Ensure an efficient filing system (physical and electronic files) of all administrative files at Mission level, granting strict confidentiality of employees’ personal files and other administrative private documents.
 Upon request of the HRCo, maintain regular contact with ministries, national administrations, other MSF sections and other NGOs to improve/keep up to date with administrative practices.
 Knows data base of HR Management in depth and ensures a proper parameterization, use of the system and quality of data throughout the Mission.
How to Apply?
Please manually apply for this job using the details below:
All interested persons will be required to submit a CV, a motivation letter, copy of relevant professional certificates and a telephone number by 26th Feb 2019. Please quote the job title on the email subject (i.e.
PERSONNEL ADMINISTRATION MANAGER) and send to email [email protected] The applications can also be dropped at MSF offices situated at Hamza Aziz Street, Kahama Court, Masaki, Dar es Salaam OR in Nduta Camp, Kibondo District.
Only short-listed candidates will be Contacted.