Procurement and Logist Specialist Tetra Tech ARD February, 2019

Procurement and Logist Specialist Tetra Tech ARD February, 2019
Tetra Tech ARD. Inc. a US – based international development firm is implementing the USAID Tanzania Water Resources Integrated Development Initiatives (WARIDI) which seeks to achieve improvements in health, water resources management, agriculture, climate change adaption and the environment m Tanzania. Tetra Tech is advertising for the following positions to be basod in Morogoro All applicants sboukJ be Tanzanian citizens and he fluent in Swahili and English The position is immediately available. Candidates must be aN# to work to work m a multi cultural, multi ethnic environment with sensitivity and respect for diversity and gendor. Women are encouraged to apply.
Procurement and Logistic Specialist Morogoro, Tanzania
Reports To: Senior Office Manager in Morogoro
Position Summary:
The Procurement and Logistics Specialist will procurement services to the project and provide logistics and vehicle fleet support to the Technical Field Operations Team, as well as help coordinate and supervise tho drivers
Staff Travel
Create and maintain a vehicle and staff travel tracker
Oversee the travelling schedules and verify the authorisations required for travels process internal travel requests and maintain supporting documentation in files for an tips and collect and review supporting documentation (invoices, receipts, etc) (or travel expense reports submitted by staff and consultants.
Assist in processing visa forms and obtaining visas from foreign embassies, and processing work permits for expat staff
Monitor and ensure compliance with Tetra Tech’s Travel Policy and Procedures.
Procurement
Thoroughly familiarises her/himself with detailed systems and procedures for management of procurement of goods and services for the WARIDI program
Drafts purchase orders and collects quotations in a transparent and compliant manner
Participate in bid analysis processes in compliance with procedures and regulations
Ensures that all local project procurement complies with Tetra Tech ARD home office procedures and USAID regulations
Inventory Management
Project asset management and inventory control
In coordination with the Senior Office Manager, maintain a system for management and control of project purchased or acquired inventory assets.
Tag and record all project purchased inventory in the project master inventory tracker
Perform an annual inventory review according to Tetra Tech ARD procedure and USAID regulation, and reconcile with home office as required
Vehicle Coordination and Maintenance
Coordinates and schedules allocation and use of vehicles, in consultation with the Office Manager.
Ensures proper long term and day-to-day maintenance of all vehicles, including chocking oil and other fluids, battery, brakes, tires, and other critical equipment is completed
Monitors maintenance schedules for all vehicles and ensures timely and necessary routine maintenance as recommended for each vehicle.
Monitors vehicular problems and concerns of drivers with proper mechanics/vehicle contract service provider to ensure desired repairs
Assures vehicles are properly and safely secured outside official duty use
Record Keeping
Reviews and maintains vehicle logs and ensure that all drivers are aware of procedures for keeping the logs up to date and reconciling records with USAID and NRCA-NEPA
Monitors the log books and maintenance records for all vehicles and propare reports as necessary
Identify and report all ‘other authorised’ vehicle usage and issue to the Finance Department for billing and collection
Supervisory Duties
Supervises the drivers and arranges additional drivers from the pool, as needed, to support technical staff on field trips
Qualifications: (MINIMUM REQUIREMENTS)
EDUCATION: Completion of a college degrees
WORK EXPERIENCE: Minimum of 8 years of experience in an equivalent position. Experience Working in a similar position for USAID projects or other International Donor funding organisation is profferred.
SKILLS: Excellent interpersonal and organisation skills
LANGUAGE: Demonstrate tho ability to communicate clearly and effectively with all levels of staff in English and Kiswahili.
GENERAL: Be a team member. Be trustworthy, Be reliable, Be self-motivated. Having the ability to be multi-tasked and efficiently respond to the needs of the project support and technical staff.
Interested and qualified candidates should email their current curriculum vitae (CV) and 3 references to: [email protected] Subject of the email should include “WARIDI” and the name of the position applying for. Short-listed candidates will be contacted for an interview. Selected candidates will be hired as soon as they are available. Compensation will be commensurate with relevant experience.
This position is open to Tanzania candidates only. Tetra Tech ARD is committed to diversity and gender equality in all encourage applications from women and underrepresented groups. Tetra be an Affirmative Action/Equal Opportunity Employer.
Deadline for submission of applications: 15th February 2019 at 16:00hrs

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