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About the role
BURN is looking for a Procurement and Logistics Officer who will play a crucial role in managing the procurement process and ensuring efficient logistics operations in our Tanzania office.
The role involves a combination of strategic planning, coordination, and attention to detail.
Duties and Responsibilities:
Procurement Responsibilities
- Place orders with various local and international suppliers and ensure proper follow-ups from the time the order is placed to receipt to ensure timely delivery.
- Prepare and conduct Requests for Quotations (RFQs) and review quotations, Bid Analysis
- Undertake negotiations with suppliers for value for money.
- Undertake research and due diligence on potential vendors.
- Compare and evaluate offers from suppliers.
- Monitor stock levels and place orders for replenishment as needed.
- Process end-user requests to Procurement Requests and Purchase Orders and follow up for approvals.
- Coordinate with warehouse staff to ensure proper storage planning for planned inbound deliveries.
- Ensure good communication, procedures and relationships are maintained with suppliers.
- Ensure coordination with engineering and warehouse teams for specifications and procurement/replenishment of spares, consumables, and parts.
- Undertake online purchases in conjunction with the finance department.
- Ensure filing of all procurement documents.
- Update weekly cash needs for cash planning. Plan for supplier payments based on negotiated terms.
- Undertake vendor appraisal and performance analysis.
- Maintain an updated Preferred Supplier List
- Any other roles as assigned by the supervisor.
Logistics Responsibilities
- Bid analysis of import and export quotes for inbound and outbound shipments.
- Process export documents for all shipments of products out of Nigeria.
- Track all inbound and outbound shipments including courier from point of dispatch to receipt, update status and maintain records of the same. Communicate and update stakeholders about shipment status.
- Drive cost efficiency and reductions in logistics for BURN Manufacturing.
- Coordinate and undertake documentation for all inbound and outbound shipments.
- Coordinate with the distribution team on the use of company trucks and vehicles for reverse logistics for inbound shipments.
- Undertake filing and proper keeping of records related to inbound and outbound logistics.
- Coordinate inbound and outbound shipment of parts, samples, spares etc using courier providers and track delivery.
- Address shipment delays and challenges with customs, shipping lines and pertinent stakeholders.
- Follow up on timely clearing of shipments and offloading at the planned destinations.
- Ensure accurate documentation for all inbound and outbound shipments.
- Handle freight consolidation, cost analysis, routing, and scheduling logistics.
- Follow up closely with the clearing and shipping agencies regarding the shipments and delivery of all cargo.
- Analyse logistics challenges and suggest solutions.
- Source for most competitive transport, logistics and shipping lines and onboard.
Skills and Experience:
- 3 Years of hands-on experience in Procurement
- Degree in Supply Chain, Procurement or equivalent
- Good skills in Excel spreadsheets.
- Experience in handling imports is an added advantage.
- Hands-on experience with ERP systems – preferably Microsoft NAV
- Critical thinking and problem-solving skills
- Willing to put in extra hours to meet goals.
Qualified Female Candidates encouraged to Apply
BURN does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or any other fees).
