Udahiliportal.com
  • About Us
  • Privacy policy
  • Disclaimer
  • Advertise Here
  • College promotion Service (Premium)
No Result
View All Result
  • Home
  • Education News
    • HESLB – Higher Education Students’ Loans Board
    • TCU | Tanzania Commission for Universities
    • NACTE – National Council for Technical Education
    • NECTA
    • Scholarships
  • Exam Results
  • Admission News
    • Non-Degree Admissions
    • Online Applications
    • Universities News
    • Prospectus 2020/2021
  • Selection Results
  • Tanzania Jobs
    • NGO Jobs In Tanzania
    • Internships
    • Government Jobs
  • Advertise Here
    • Advertise
    • College promotion (Premium)
  • Home
  • Education News
    • HESLB – Higher Education Students’ Loans Board
    • TCU | Tanzania Commission for Universities
    • NACTE – National Council for Technical Education
    • NECTA
    • Scholarships
  • Exam Results
  • Admission News
    • Non-Degree Admissions
    • Online Applications
    • Universities News
    • Prospectus 2020/2021
  • Selection Results
  • Tanzania Jobs
    • NGO Jobs In Tanzania
    • Internships
    • Government Jobs
  • Advertise Here
    • Advertise
    • College promotion (Premium)
No Result
View All Result
Udahiliportal.com
No Result
View All Result
ADVERTISEMENT

Procurement Officer (Buying) at Save the Children

Procurement Officer (Buying) at Save the Children November, 2020

by Udahiliportaldaily
November 20, 2020
Reading Time: 5min read
Share on FacebookShare on Twitter

TITLE: Procurement Officer (Buying)

TEAM/PROGRAMME: Refugee Response Programme, Tanzania

ADVERTISEMENT

LOCATION: Kibondo

You May Also Like

ART Teacher – Primary & Secondary at Haven of Peace Academy

Music Teacher at Haven of Peace Academy

Library and Media Specialist at Haven of Peace Academy

Special Needs Coordinator at Haven of Peace Academy

GRADE: 4

CONTRACT LENGTH: 1 year, renewable

CHILD SAFEGUARDING:

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE:

The Procurement officer is responsible for purchasing of goods and services within the within Kibondo Field Office based on needs of Save the Children’s programmes, managing orders and relations for portfolio of programmes. The Procurement Officer will also support the Procurement Coordinator in:

Ensuring that the right supplies and services are procured and that there is timely procurement and delivery of goods and services to programmes to deliver outstanding results for children
Ensuring best value for money is achieved through competitive and transparent procurement processes
Ensuring smooth travel coordination and fleet management as per Save the Children Standards.
SCOPE OF ROLE:

Save the Children has been operational in Tanzania since 1986 with an initial presence in Zanzibar and now extending to the Mainland with multi-sector programming. We are working with the government, local organizations and other international agencies to reduce child malnutrition, improve maternal, newborn and child health services, support and strengthen early childhood development, primary, alternative and inclusive education and educational systems. We strengthen child protection systems for vulnerable children, promote children’s participation and contribution to policy and resource allocation for services which concern them, support, and respond to emergencies

Reports to: Procurement Coordinator

Staff reporting to this post: 5 Drivers

KEY AREAS OF ACCOUNTABILITY:

Procuring Goods and Services (Buying)

Manage suppliers professionally and proactively, providing feedback to improve performance and leading periodic review meetings.
Provide procurement advice and support to Kibondo field office.
Deliver management information reports summarising key trends in performance of the procurement section against KPIs.
Manage procurement for the Kibondo Office programme in line with SCI procurement policies, processes and quality standards through supervision of Purchase Requests and Purchase Order processes.
Deliver on the Kibondo office supply plan, combining use of ad-hoc procurement, approved suppliers and contracted suppliers to meet the needs of the programmes.
Ensure all orders are processed in timely manner, inputted on Procurement Tracker, status updates are communicated to programmes, and that all relevant documentation is filed appropriately.
Ensure supplier files are routinely updated on performance and that regular reviews of performance are undertaken by the Procurement Committee for evaluation of suppliers for future use.
Develop strong relations with Kibondo field office programme to support them in improving their ordering practices and review all Procurement Plans together with the Procurement coordinator.
Team Management and Capacity Building

Conduct Performance Review with line report and ensure clear work and personal development objectives are established with timelines and regular feedback and support is provided.
Supervise the drivers and conduct performance reviews as per Save the Children Develop to perform Approach
Systems, Tools and Processes

Promote and ensure compliance to our Procurement Policy, Procedures and quality standards
Provide ProSave support (S2P) and procurement advice for requisitions.
Support the Procurement Coordinator in the review and update of price lists, supplier information/ vetting and specification of goods and services in ProSave
Support the Procurement Coordinator in turning Framework Agreements and Contracts into online catalogues in ProSave that staff can order from directly
Working with the supply base to ready them/support them for sourcing and ordering through ProSave
Fleet Management

Prepare relevant paperwork to process payments with respect to taxis services provided by companies and or individuals following approval processes.
Maintain the fleet book/tracking system and ensure that these are updated timely and as and when necessary.
Proactively inform users when plans change /delays are anticipated and follow up all pending travel issues
Ensure that services/repair for all the projects vehicles for Kibondo Office are planned and conducted on a timely basis (to minimize disruption) by the approved Garage(s).
Supervise quotation/estimated costs received from garage and make recommendations to the Coordinator for approval before service /repair is done.
Responsible for engaging with the garage to ensure the repairs are done economically and the paper trail in support of the repairs complies with Save the Children Procedures.
Prepare monthly performance reports for vehicles and submit to the Procurement Coordinator
Oversee and issue fuel coupons to drivers in compliance with procedures
Review and sign off on a transport log sheet on completion of the sheet by the SCI drivers.
Supervise the preparation of monthly analysis of fuel consumption against KMs’ and prepare supporting documentation for the payment to supplier and investigate any discrepancies.
Prepare the monthly analysis of fuel consumption and submit it to the Area Programme Manager and the Head of supply Chain in Country Office.
BEHAVIOURS (Values in Practice)

Accountability:

ADVERTISEMENT

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.
Collaboration:

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.
Creativity:

Develops and encourages new and innovative solutions
Willing to take disciplined risks.
Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS

Bachelor degree in Supply Chain Management; Procurement, Logistics or related fields.
EXPERIENCE AND SKILLS

Minimum of 4 years of relevant experience working in procurement, preferably in an NGO/and/or development program, with in depth experience in managing procurement processes
Strong knowledge and experience of implementing procurement processes, driving contract compliance and embedding buying best practice
Excellent supplier management skills and a strong ability to hold suppliers accountable to deliver on their responsibilities
Knowledge of NGO/ Donor policies and their compliance requirements in respect of Procurement and wider supply chain activity
Strong interpersonal and communication skills including influencing, negotiation and coaching.
Excellent organisational skills, with the ability to juggle multiple tasks with competing priorities and simultaneously stick to deadlines, whilst maintaining relationships with suppliers and customers
Excellent reporting skills, particularly the ability to quickly develop clear and concise delivery tracking, scheduling or pricing, donor, monthly KPI reports
Excellent oral and written communication skills; Fluency in spoken and written English;
Commitment to and understanding of Save the Children’s aims, values and principles
Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

The deadline for submitting the application is 30 November 2020

CLICK HERE TO APPLY

Tags: Save the Children
SendShareShareTweet

Join Udahiliportal WhatsApp Groups

Get Udahiliportal Updates on Our WhatsApp Group Join Now to receive and share opportunities instantly, transforming information, networking, raise a question JOIN NOW
Previous Post

Finance Officer at Save the Children

Next Post

Procurement Coordinator (Sourcing) at Save the Children

Udahiliportaldaily

Udahiliportaldaily

Udahiliportal.com offers guidance to students on the selection of suitable college, course, school, etc. The website provides specific information for students interested in Undergraduate and Postgraduate courses in Tanzania (udahiliportal.com) and Abroad across the most popular educational streams .

Related Posts

Director at Haven of Peace Academy

ART Teacher – Primary & Secondary at Haven of Peace Academy

February 27, 2021
Director at Haven of Peace Academy

Music Teacher at Haven of Peace Academy

February 27, 2021
Director at Haven of Peace Academy

Library and Media Specialist at Haven of Peace Academy

February 27, 2021
Director at Haven of Peace Academy

Special Needs Coordinator at Haven of Peace Academy

February 27, 2021
Director at Haven of Peace Academy

IT Teacher / Google App Specialist at Haven of Peace Academy

February 27, 2021
Director at Haven of Peace Academy

Senior School Principal at Haven of Peace Academy

February 27, 2021
Next Post
MEAL Officer at Save the Children

Procurement Coordinator (Sourcing) at Save the Children

Sales Representatives at East Africa Television (EATV)

Sales Representatives at East Africa Television (EATV)

LEGAL OFFICER, P3 at IRMCT / UN

TRENDING POSTS

  • How to check NECTA Form four (CSEE) Results 2020/2021 
    How to check NECTA Form four (CSEE) Results 2020/2021 
  • How to check NECTA SFNA Results 2020/2021 - Standard four result 2020
    How to check NECTA SFNA Results 2020/2021 - Standard four result 2020
  • How to check NECTA form two 2020 results -FTNA results 2020
    How to check NECTA form two 2020 results -FTNA results 2020
  • Jobs in Tanzania - latest Jobs Today  in Tanzania February 2021
    Jobs in Tanzania - latest Jobs Today  in Tanzania February 2021
  • Nafasi za kazi serikalini (Utumishi wa Umma/ ajiraportal.go.tz) February 2021
    Nafasi za kazi serikalini (Utumishi wa Umma/ ajiraportal.go.tz) February 2021
  • NACTE online Application for 2020/2021 is now open - Apply Now
    NACTE online Application for 2020/2021 is now open - Apply Now
  • TAMISEMI : How to change Combination Form four graduates in 2019 for 2020/2021 form five selection
    TAMISEMI : How to change Combination Form four graduates in 2019 for 2020/2021 form five selection
  • CHUO CHA MIPANGO IRDP Institute of Rural Development Planning selected applicants 2020/21[PDF attached - Dodoma and Mwanza]
    CHUO CHA MIPANGO IRDP Institute of Rural Development Planning selected applicants 2020/21[PDF attached - Dodoma and Mwanza]
  • Matokeo ya kidato cha nne 2018/19 – NECTA Form four (CSEE) Results 2018/19
    Matokeo ya kidato cha nne 2018/19 – NECTA Form four (CSEE) Results 2018/19
  • How to check HESLB Loan allocation 2020/2021 - List of HESLB loan beneficiaries 2020/21
    How to check HESLB Loan allocation 2020/2021 - List of HESLB loan beneficiaries 2020/21

RECENT POSTS

ART Teacher – Primary & Secondary at Haven of Peace Academy

Music Teacher at Haven of Peace Academy

Library and Media Specialist at Haven of Peace Academy

Special Needs Coordinator at Haven of Peace Academy

IT Teacher / Google App Specialist at Haven of Peace Academy

Senior School Principal at Haven of Peace Academy

Geography/History Teacher at Haven of Peace Academy

Teacher Trainer / Mentor at Haven of Peace Academy

University Counselor at Haven of Peace Academy

Primary School Teachers at Haven of Peace Academy

English – Senior School at Haven of Peace Academy

Primary School Principal at Haven of Peace Academy

Director at Haven of Peace Academy

Advocacy And Campaigns Manager at Save the Children

Zanzibar Representative at Save the Children

Officer in Charge, P5 at IRMCT

Logistics and Purchasing Officer at Enabel

5 Job Opportunities at Interns – Community HIV testing, Linkage and Retention Services

Motorcycle Clerks at ICAP Tanzania

Coordinator, Digital Health Project AKHST at Aga Khan Health Service

Project Coordinator and Monitoring and Evaluation Lead at Aga Khan Health Service

Health and Community Systems Strengthening Advisor at CVPeople Tanzania

Technical Services Coordinator-Bi-Directional Referrals and Linkages at CVPeople

Chief Executive Officer at National Water Fund

Program Driver at ICAP

Technical Officer – Supply Chain at ICAP Tanzania

Linkage and Retention Officer at ICAP Tanzania

Cluster Administration Officer- Dodoma at CVPeople Tanzania

Cluster Administration Officer- Tabora at CVPeople Tanzania

Regional Director at Trias

ADVERTISEMENT

Follow us on Facbook

follow us on twitter

Disclaimer

Udahiliportal is a Private owned Website not in any way connected with the institutions on this website. Udahiliportal does not hold a collaboration agreement with the institutions hence any reference to codes is a reference to the official university codes. We neither duplicate their content nor represent them as our own. Kindly contact the institutions for details

© 2020 Udahiliportal - Created by Udahiliportal.com.

No Result
View All Result
  • Home
  • Education News
    • HESLB – Higher Education Students’ Loans Board
    • TCU | Tanzania Commission for Universities
    • NACTE – National Council for Technical Education
    • NECTA
    • Scholarships
  • Exam Results
  • Admission News
    • Non-Degree Admissions
    • Online Applications
    • Universities News
    • Prospectus 2020/2021
  • Selection Results
  • Tanzania Jobs
    • NGO Jobs In Tanzania
    • Internships
    • Government Jobs
  • Advertise Here
    • Advertise
    • College promotion (Premium)

© 2020 Udahiliportal - Created by Udahiliportal.com.

This website uses cookies. By continuing to use this website you are giving consent to cookies being used. Visit our Privacy and Cookie Policy.