Program Manager
Full Time
Dar es Salaam
Job Summary:
Plans, executes, and finalizes projects according to strict deadlines and within budget. Acquires resources and coordinates the efforts of team members and external clients to deliver projects according to plan. Manages and defines the project’s objectives and oversees quality control throughout the completion of the project(s) life cycle. Creates work plans based on goals, targets, and implements evidence-based interventions in one or more multi-sector areas, as well as modern technologies and practices. Collaborates with other sectors to integrate work plans, budgets, and multi-sector interventions, which are essential for the success and sustainability of the project.
Note: Employees assigned to this job are funded either through an award or project. Those charged to general and administration (G&A) should use the Project Manager (Corporate) job description.
Accountabilities:
Project Management:
- Manages and oversees the development of projects from initiation to completion.
- Manages capacity building project staff in coordinating and managing the implementation of project activities, delivering quality and accountability.
- Develop and deliver a project management plan encompassing all the details of a project to the team members.
- Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
- Develops best practices and tools for project execution and management.
- Defines project scope, goals, and deliverables that support business goals and strategic vision of management.
- Develops and delivers project plans, documentation, training, presentations and budget proposals to management and staff.
- Identifies and resolves project issues and implements improvement plans to ensure the project stays on schedule and within budget.
- Evaluates the progress of the project on a regular basis.
- Builds, develops, and grows partnerships vital to the success of the project.
- Manages the operational and tactical aspects of multiple projects in a matrix environment.
- Oversees entire projects with focus on minimizing risk across multiple projects, monitors budgets, and scope to ensure successful execution of project(s) deliverables and completion of project(s).
- Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.
- Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company.
- Keeps abreast of the latest strategies, tools and terminologies used in project management worldwide to adopt and increase productivity.
- Performs other duties as assigned.
Project Administration:
- Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.
- Determine the resources (time, money, equipment, etc.) required to complete the project.
- Develop a schedule for project completion that effectively allocates the resources to the activities.
- Builds and implements or socialize the best practices for performing all tasks.
- Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required.
- Determine the objectives and measures upon which the project will be evaluated at its completion.
- Execute the project according to the project plan.
- Author reports on the project for management and for funders.
- Communicate with funders as outlined in funding agreements.
- Develops best practices and tools for project execution and management.
- Business Development and Proposal Management Support:
- Builds, develops, and grows partnerships vital to the success of the project.
- Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company.
- Leads aspects of business development and project design efforts (such as drafting management section in a proposal).
- Lead design activities, sub-components of a larger project or overall design of some smaller awards
- Leads project design tasks and approach to project tasks and may lead project level tasks in multiple task areas.
- Involved in capture management, selects partners, and drafts team agreements and leads aspect of proposal design.
- Writes proposal sections (management, similar experience, etc.)
- Leads sub-award design and is responsible for sub-award monitoring.
Financial Management:
- Monitor and approve all budgeted project expenditures.
- Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
- Manage all project funds according to established accounting policies and procedures.
- Ensure that all financial records for the project are up to date.
- Prepare financial reports and supporting documentation for funders as outlined in funding agreement.
Personnel Management:
- Coaches, mentors, and manages project team to ensure quality, efficiency and compliance with project and company standards/policies.
- Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
- Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.
- Develop tools and techniques for delegating tasks according to the skills of every team member and also to evaluate the performance of all team members.
- Ensure that all project personnel receive an appropriate orientation to the organization and the project.
Applied Knowledge & Skills:
- Works independently and with other agencies to build local community acceptance.
- Comprehensive knowledge of concepts, practices, and procedures with project management, process development and execution.
- Strong knowledge of project management software and other technologies.
- Strong negotiator and problem solver.
- Excellent oral and written communication skills.
- Demonstrated project and personnel management skills.
- Ability to influence, motivate, and collaborate with others.
- Ability to adapt and resolve problems/issues to bring project to completion.
- Creating and Managing Systems and Processes.
- Recognizes the need for standardization and balances client and organization needs in systems design.
- Anticipates the effects of process change on people while optimizing task efficiency and simplicity.
Problem Solving & Impact:
- Decisions and actions have serious implications with delays in project schedules and operations and may affect overall business activities.
- Problems are complex and require analysis of situations and data with evaluation of a range of factors.
- Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results.
Supervision Given/Received:
- Manages staff and external project members to achieve goals and vision of project from initiation to completion.
- Coordinates project plans, budgets, training, and resources with management to achieve strategic goals.
- Typically reports to a Director.
Education:
Bachelor’s Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Fields.
Project Management (PM) Certification preferred.
Experience:
- Typically requires a minimum of 8+ years of relevant experience with projects management principles and practices, 2+ years of line management experience required.
- Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
- International or domestic (US) program development or project management preferred.
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
10% – 25%
Date Revised: 9/13/2021
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employerwhereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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