Project Assistant Jobs at IOM Tanzania, March 2019

Vacancy Announcement IOM/KBO/004/19
Position title Project Assistant (Team Leader) (2 positions)
Position grade G3
Duty station Kibondo, United Republic of Tanzania
II. ORGANIZATIONAL CONTEXT AND SCOPE
Context: Under the overall supervision of the Programme Coordinator in Dar es Salaam and the direct supervision of the Emergency Operations Officer in Kibondo, with administrative coordination with the Head of Sub‐office in Kigoma, and in close partnership with the United Nations High Commissioner for Refugees (UNHCR), the selected candidate will be responsible for supporting the implementation of transport operations for the voluntary repatriation of Burundian refugees from refugee camps in Kigoma region to their country of origin.
III. RESPONSIBILITIES AND ACCOUNTABILITIES

1. Preparing the list of daily operations (OPS) and medical personnel for all IOM transport support operations, as identified from the rotating daily staff roster
2. Monitor the inventory of OPS supplies eg: ream papers, files, drinking water for refugees etc., and regularly updating bin cards for the OPS items
3. Coordinating operational manifesting and luggage tagging activities in the camps for all IOM transport support activities
4. Coordinating with Logistics and Procurement Unit to ensure Service Providers provide timely deployment of buses and trucks where needed, required for the intercamp and cross‐border movements.
5. Escorting convoys for both intercamp and cross‐border movements as needed.
6. Preparing PRFs, TEC, and RFP for all activities of the Kibondo office and submit them
   to Kigoma Sub‐Office for processing;
7. Any other duties that may be assigned.

IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural
competencies
Behavioural
Team work
 Establishes strong relationships with colleagues and partners; relates well to people at all levels.
 Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
 Willingly puts in extra effort without being asked and adopts a “hands‐on” approach whenever necessary to achieve team objectives.
 Coordinates own work with that of the team to meet agreed priorities and deadlines
Delivering results
 Produces quality results and provides quality services to clients.
 Meets goals and timelines for delivery of products or services.
 Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
 Shows understanding of own role and responsibilities in relation to expected results.
Managing and sharing knowledge
 Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
 Shares knowledge and learning willingly, and proactively seeks to learn from the
experiences of others.
 Puts new learning into practice and draws on diverse sources of ideas and inspiration.
 Contributes to the identification of improvements to work processes and assists in implementing them.
Accountability
 Accepts personal responsibility for quality and timeliness of work.
 Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
 Operates in compliance with organizational regulations and rules.
 Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement
Communication
 Presents information using language and sequence of ideas that is easy for recipients to understand.
 Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two‐way communication.
 Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
 Listens carefully and genuinely to the views and positions of others; acts on received information.
V. EDUCATION AND EXPERIENCE
 University degree in Refugee and Migration studies, Law, Sociology,
International Relations, Political/Social Science, Economics, or similar fields
 Ability to establish and maintain strong working relations with relevant Government and Non‐Governmental counterparts, international organizations, civil society or private sector entities;
 Proficient in Microsoft Windows and Ms Office applications.
 One to two years of experience in emergency assistance and/or assisting in emergency movement operations and/or working in an emergency setting;
VI. LANGUAGES
 Thorough knowledge of English and Kiswahili is required
 Working knowledge of Kirundi and/or French is advantageous
How to apply:
Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to tzvacancy@iom.int
Or send applications to the address below;
International Organization for Migration Mission in the United Republic of Tanzania Slipway Road, off Chole Road, Plot # 1365 Msasani. PO Box 9270 Dar es Salaam, Tanzania
Kindly note only shortlisted candidates will be contacted & Vacancy is only open for Tanzanian nationals.
For further information, please refer to: https://tanzania.iom.int/
Posting period:
From 21st March – 03rd April 2019