RECORDS MANAGEMENT ASSISTANT II – 2 POST – Tanzania Airports Authority (TAA)

RECORDS MANAGEMENT ASSISTANT II – 2 POST

Employer: Tanzania Airports Authority (TAA)
Date Published: 2019-04-13
Application Deadline: 2019-04-26
JOB SUMMARY:
N/A
DUTIES AND RESPONSIBILITIES:
(i)To monitor file movements,
(ii)To prepare file Index and other facilities in order to simplify the availability of documents,
(iii)To analyze and classify records in specified categories,
(iv)To monitor correspondences,
(v)To maintain an updated diary and records for files movements,
(vi)To receive in-coming mail and records it in relevant register,
(vii)To sort, classify and file records as per set procedures,
(viii)To maintain a record of incoming and outgoing mails, receive incoming mail and forwarding to responsible officers and ensure that outgoing mails are in order, timely posting of letters and collection of mail from postal office,
(ix)To identify and retrieve information held within records as per requests and,
(x)To perform other duties as may be assigned by supervisor.
QUALIFICATION AND EXPERIENCE:
Holder of Form IV or VI Certificate with Certificate in Records Management, Archives or equivalent qualification from recognized institution. Good communication skills in both English and Kiswahili and must be computer literate.
REMUNERATION: Salary Scale TAA Scheme of service
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GENERAL CONDITIONS

1. All applicants must be Citizens of Tanzania of not more than 45 years of age except those who are in public service; ii. Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal address/post code, e-mail and telephone numbers;
2. Applicants should apply on the strength of the information given in this advertisement;

• Applicants must attach their certified copies of the following certificates;
• Postgraduate/Degree/Advanced Diploma/Diploma/Certificates;
• Postgraduate/Degree/Advanced Diploma/Diploma transcripts;
• Form IV and Form VI National Examination Certificates;
• Birth certificate. v. Attaching copies of the following certificates is strictly not accepted
• Form IV and form VI results slips;
• Testimonials and all Partial transcripts.

1. Applicants employed in the Public Service should route their application letters through their respective employers; vii. Applicants who have/were retired from the Public Service for whatever reason should not apply;

viii. Applicants should indicate three reputable referees with their reliable contacts;

1. Certificates from foreign examination bodies for Ordinary or Advanced level education should be verified by The National Examination Council of Tanzania (NECTA) and National Council for Technical Education (NACTE);
2. Certificates from Foreign Universities should be verified by The Tanzania Commission for Universities (TCU);
3. Applicants with special needs/case (disability) are supposed/advised to indicate;

xii. A signed application letter should be written either in Swahili or English and Addressed to;
Secretary, Presidents Office, Public Service Recruitment Secretariat,
8 Kivukoni Road,
P.O. Box 63100, 11102
Dar Es Salaam.
 
xiii. Deadline for application is 26th April, 2019 and;
xiv. Only short listed candidates will be informed on a date for interview;

1. Presentation of forged certificates and other information will necessitate to legal action; NOTE: All applications must be sent through Recruitment Portal by using the following address; http://portal.ajira.go.tz/and not otherwise(This address also can be found at PSRS Website, Click ‘Recruitment Portal’)
   SECRETARY PUBLIC SERVICE RECRUITMENT SECRETARIAT