Registration Officer Jobs at UNHCR February, 2019
Procedures and Eligibility
Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.
Duties and Qualifications
The Registration Officer manages and oversees UNHCR’s registration procedures and decision-making as well as related activities in the operation. The Registration Officer may be directly responsible for or extensively contributes to developing and implementing an operation-specific registration strategy in compliance with the overall protection objectives of the office, to ensure that registration is effectively used for the identification of specific protection needs, for the management of operations, and for the achievement of durable solutions.
The Registration Officer provides day-to-day supervision, direction and support to UNHCR staff engaged in Registration and related activities (including Reception, Filing and Data Management staff), and monitors the efficiency and quality of registration processes, identity and entitlement documentation activities and population data management.
The Registration Officer collaborates closely with Protection, Programme, Operational Data Management and Information Management colleagues as well as with key UN and international organizations, NGOs and partners on the provision of quality population data for the delivery of targeted protection or assistance interventions and programming and planning. The Registration Officer also liaises with other Registration operations in the region, the Regional Registration Officer, the Bureau and the Identity Management and Registration Section (IMRS) in DPSM to promote regional and global consistency in Registration standards and population data management. The launching of UNHCR¿s new, online case and identity management applications (proGres in Partnership and the Biometrics Identity Management System, BIMS) will require extensive contribution from the Registration Officer in relation to both business input on usage of the tools and the deployment of the tools to support continuous registration, data management and other case-related activities.
– The operation has sufficient support to set up a clear and coherent Registration strategy which reflects UNHCR¿s country, regional and global priorities and objectives.
– UNHCR’s Registration Standard Operating Procedures (SOPs) are implemented in accordance with relevant UNHCR standards and policies.
– Persons of concern have fair and transparent access to registration procedures.
– The integrity of UNHCR’s registration procedures is ensured and refugee identities are secured over time through the implementation of case management and identity management tools.
– UNHCR’s population database (proGres) is maintained to a high standard and remains a reliable, trusted source of personal information and protection needs of persons of concern to UNHCR.
– Contribute to the design of appropriate registration strategies and approaches for populations of concern in compliance with the protection strategy of the operation, ensuring that registration standards are met and that appropriate methodologies and technologies are implemented.
– Plan, implement and monitor registration-related activities, as part of UNHCR¿s normal planning cycle to ensure that provision is made for material and human resources to adequately support the process.
– Design, implement and revise, as required, operation-specific SOPs for all aspects of registration in accordance with applicable standards and policies, including provisions for the protection of individual data and prevention and identification of fraud.
– Contribute to the development, enhancement and implementation of the online case and identity management applications (proGres in Partnership and BIMS).
– Design appropriate procedures and systems for the assurance of quality registration data through the implementation of continuous registration and verification exercises, including the facilitation of additional data collection in accordance with operational programming and protection needs.
– Conduct regular data quality and audit checks to monitor the accuracy of data collected as well as a tool for identification and prevention of fraud.
– Develop and maintain information campaigns and processes to ensure that persons of concern, Government authorities and partners have accurate information on registration procedures, including UNHCR standards, policy and practice.
– Advocate with and support Government authorities and partners to establish and strengthen fair and efficient Registration procedures including the recognition of UNHCR identity and entitlement documentation and associated rights.
– In cooperation with Protection staff; design, implement and monitor procedures for the identification and referral of persons of concern with specific needs who may require follow-up protection interventions.
– Assist in developing data management approaches and processing methodologies for efficient and accountable delivery of both material and cash-based assistance and other programming and protection needs.
– In cooperation with Operational Data Management and Information Management staff, standardize consolidation and timely dissemination of reports and statistics on persons of concern, which will inform programme, planning, protection interventions and statistical reporting activities.
– Develop data sharing agreements in close cooperation with Protection colleagues and the Regional Registration Officer.
– Provide training to UNHCR and partner staff in registration methodologies, technologies and standards, to enable them to conduct registration activities and to manage registration and case related data on a continuous basis.
– Support the country team to establish and strengthen internal capacity and/or that of government counterparts to manage registration and maintain population information.
– Document and report on registration activities at the operation level, and report on the impact of support interventions to the management of operations.
– Undertake other related responsibilities or functions as required.
– Advise staff on planned registration activities, review plans and requests to ensure that they are in agreement with UNHCR standards
– Enforce compliance by UNHCR staff engaged in registration and related activities with UNHCR standards, policies and operation-specific SOPs for all aspects of the registration operation.
– Represent UNHCR with relevant external partners in-country, as applicable.
– Design and review registration and registration-related documents, reports and statistics for internal use.
ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
– Undergraduate degree (equivalent of a BA/BS) in Social Sciences, Demography, Statistics, Information Technology, Geography, Political Science, Law, Business Administration, Humanities or related fields plus minimum 6 years of relevant experience. Graduate degree (equivalent of a Master’s) plus 5 years or Doctorate degree (equivalent of a PhD) plus 4 years of previous relevant work experience may also be accepted.
– Strong understanding of the principles of and concepts of international protection and UNHCR.
– Strong team building, managerial, planning, coordination and representation skills.
– Excellent computer skills, particularly in data management.
– Knowledge of English and UN working language of the duty station if not English.
DESIRABLE QUALIFICATIONS & COMPETENCIES
– Technical expertise in registration, individual case management and identity management systems, including proGres, in refugee and internal displacement situations.
– Knowledge of UNHCR and interagency policies, standards, programmes and humanitarian operations in a variety of geographical locations and operational contexts.
– Familiarity with planning, programming and implementation of registration operations at the field levels, including strategic planning, project development, budgeting and resource mobilization.
– Knowledge of additional UN languages.
This is a Standard Job Description for all UNHCR Registration Officer positions. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
C001L3 – Accountability Level 3
C002L3 – Teamwork & Collaboration Level 3
C003L3 – Communication Level 3
C004L3 – Commitment to Continuous Learning Level 3
C005L3 – Client & Result Orientation Level 3
C006L3 – Organizational Awareness Level 3
M001L3 – Empowering and Building Trust Level 3
M003L3 – Judgement and Decision Making Level 3
M004L3 – Strategic Planning and Vision Level 3
X001L3 – Analytical Thinking Level 3
X003L3 – Technological Awareness Level 3
X005L3 – Planning and Organizing Level 3
<p>The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.</p>
See below for this postion’s Operational Context
For those people applying for High Risk Duty Stations, we strongly encourage them – before deciding to apply- to read the country specific security and welfare country profiles which can be found on the Intranet under Support Services – Duty of Care (https://intranet.unhcr.org/en/support-services/duty-of-care.html). Ensuring staff are better informed is part of the increased attention UNHCR is paying to Duty of Care.
Staff after having applied to High Risk Duty Stations will have access to country specific information webinars with Field Safety Section (FSS) and Staff Welfare Section (SWS) colleagues and provided with a tool to test their psychological preparedness for serving in High Risk Duty Stations. Applicants who applied for a position in a High Risk country will receive, after the deadline for applications has expired, a joint invitation from the Staff Welfare Section (SWS) and the Field Safety Section (FSS) to participate in these webinars. During the Webinars, latest updates on security and well-being will be provided, and FSS and SWS will address questions raised by participants. Applicants are highly encouraged to benefit, when applicable, from all measures as they provide most up-to-date security and well-being information helpful to assess staff’s readiness to serve in a High Risk Duty Station. A Staff Welfare Officer will also be available, if and when required, to discuss with interested applicants the results of the psychological preparedness tool as well as readiness for assignment in High Risk Duty Stations.
Desirable qualifications and attributes:
¿ Technical expertise in registration, individual case management and identity management systems, including progress v4, in refugee situations.
¿ Knowledge of UNHCR and interagency policies, standards, programmes and humanitarian operations in a variety of geographical locations and operational contexts.
¿ Familiarity with planning, programming and implementation of registration operations at the field levels, including strategic planning, project development, budgeting and resource mobilization.
¿ Experience in implementing field protection at the point of delivery especially under a voluntary repatriation context;
¿ Training and capacity building of implementing and governmental partners;
¿ Demonstrated ability to manage a large team and coordinate with other sectors and Field Offices;
¿ The operational context requires ability to work collaboratively with government counterparts with whom we conduct joint registration;
¿ Consensus teambuilding and cultural sensitivity needed;
¿ On-the-job coaching and mentoring of national staff;
¿ Experience in dealing with a voluntary repatriation context;
¿ Ability to come up with innovative and creative solutions to operational challenges;
¿ Change management (when an office is downsizing and/or restructuring).
Since the outbreak of civil unrest in Burundi in 2015, large numbers of refugees have fled to Tanzania, and many of them are expected to remain as long as the political situation in Burundi is unresolved. Meanwhile, refugees continue to flee from DRC, due to political tensions ahead of the presidential and legislative elections scheduled for 2018. All refugees who fled from Burundi from April 2015 were granted refugee status on a prima facie basis until 20 January 2017, when the Government of Tanzanian announced the lifting of the prima facie refugee status recognition for refugees and asylum-seekers from Burundi, calling for the resumption of individual refugee status determination. As of 2 February 2018, a total of close to 358,520 person of concern are engaged in Tanzania operation and around 164,163 are belongs to Sub-office Kibondo with in two camps namely Nduta (118,635) and Mtendeli (45,5248). UNHCR and its partners are closely coordinating with the Government of Tanzania, particularly the Refugee Services Department, the Ministry of Home Affairs and other Government departments, including Immigration, Border Management and Control and the Office of the Prime Minister at the national level.
Led by the Ministry of Home Affairs Refugee Services Department and UNHCR, the humanitarian response in the refugee camps in Kigoma Region, North western Tanzania, provides life-saving aid and key basic services. UNHCR continues to support the Government of Tanzania in ensuring access to territory and fair asylum procedures in accordance with international standards for all asylum-seekers in need of international protection.
Working and Living Conditions
UNHCR Field Office Kibondo is a category E duty station and is located in Kibondo District, which is one of six districts in the Kigoma Region. The Office is 150 kms from Field Office Kasulu and 250 kms from Field Unit Kigoma. Field Office Kibondo is 250kms from the Regional Headquarters located in Kigoma/Ujiji Municipality and approximately 1,400 kms away from the commercial city of Dar es Salaam, and some 30 kms from the Tanzania/Burundi border. There is a shortage of suitable housing in Kibondo. Basic food and other commodities are available in the local shops and markets. There is a UN Clinic in Kasulu which opened in 2018. Banking facilities are limited with only two banks in the town operating ATMs. There are no suitable pre-schools, primary and secondary schools available to which national and international staff can send their children. The R&R cycle in Kibondo is twelve weeks.
UN Security Level-2 is currently in place and offical and private road travel by staff is limited as per the MOSS. All official missions in this region do not begin before 07:00 and staff are advised to be in a secure location no later than 18:30. Police escorts are required as per MOSS for travel by road between Kibondo to Kasulu. The security situation in Kibondo is relatively stable although highway robberies and road traffic accidents are the main security threats.
There is a UNHCR-operated 10-seater Caravan which flies twice a week (Monday and Friday), depending on the weather and number of passengers between Mwanza/Kibondo/Kigoma/Kasulu. There are flights to Dar es Salaam from Kigoma and Mwanza. For international travel, drive to Kigali for the same.
Qualified and experienced female candidates are particularly encouraged to apply.
Please note that the closing date for vacancies in the Addendum 4 is Thursday 28 February 2019 (midnight Geneva time)