Jhpiego Mwanza Region, Tanzania
Full-time · Mid-Senior level
About the job
Overview
The Senior Grants Officer oversees the implementation of a grant-making strategy and the designation of sub-grants to organizations providing services and support to USAID AFYA YANGU program. The Senior Grants Officer will manage the financial administration of sub-grants, including approval of financial records and invoices. Ensures monitoring, compliance, and reporting of sub-grants. Oversees the financial capacity building of all sub-grantees and provides practical operational guidance to build the management capacity of the local organizations to meet contractual requirements and minimum reporting standards. Ensures timely and cost-effective project implementation, reporting activity results, and meeting project deliverables.
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Job Grade: 9
This job is open to Tanzanians only
Responsibilities
Leadership
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- Advise and contribute to the design, development, and implementation of sub-grants management
- Oversee the process of selecting sub-grantees for Award, and this will include establishing the selection criteria for sub-grantees and conducting pre-award assessments to determine the responsibility of prospective sub-grantees, and providing feedback to all applicants
- Make determinations of risk profiles of prospective sub-grantees and recommend appropriate approaches to mitigate the risks identified, including the development of special award conditions.
- In addition to pre-award assessments, the Grants Manager will also be responsible for the following pre-award tasks:
- Ensure sub-grantee meets selection criteria
- Budget analysis and negotiations
- Complete submission of award documents for review and approval by Director of Grants, Contracts and
- Strategic Partnerships, Finance and Administration (F&A) Director, Chief of Party and/or Country Director, or as specified in the Delegation of Authority (DOA) matrix.
- Advise and contribute to monitoring and evaluation of activities in the context of grants management policies, procedures, and practices
- Ensure sub-grantees follow policies, procedures, and practices consistent with USAID, Jhpiego, and JHU regulations
- Responsible for overall financial and administrative management of sub – grantees, ensuring strict adherence to USG accounting policies and procedures
- Provide technical assistance to staff and grantees on administrative policies and procedures for grants management. Technical assistance on the following topics will be provided in conjunction with the Project
- Finance and Admin Director:
- Jhpiego grants management policies and procedures
- Policies and procedures for procurement under sub-grants
- Interpretation of donor regulations
- Preparation of solicitations (RFA, RFPs)
- Modifications
- Grantee monitoring
- Work collaboratively with the USAID AFYA YANGU team and headquarters staff to assure proper project and financial reporting, spending, and compliance
Management
- Develop financial systems and procedures for sub-grantees.
- Review, approve and manage sub-grantee budgets
- Coordinate the monthly reporting process when each grantee project submits requests for reimbursements and reports financial status, monitoring and evaluation data, and a narrative progress report.
- Review monthly financial reports and ensure that expenses are in accordance with the terms of the agreement and USAID, Jhpiego, and JHU rules and regulations
- Ensure that sub-grantees properly safeguard funds
- Process sub-grantee invoices upon approval
- Train sub-grantee staff on USAID, Jhpiego, and JHU financial reporting and accounting procedures. Identify training and other management and administrative support needs for sub-grantees
- Contribute to the annual work planning process for USAID AFYA YANGU
Supervise grants officer(s)
Required Qualifications
- A Bachelor’s degree or equivalent with six to seven years of relevant experience, a Master’s Degree will be an added advantage.
- Minimum of 5 to 6 years of experience in grants design, accounting, and/or sub-grant management on large donor-funded international projects
- Demonstrated expertise with USAID cost principles, reporting requirements, financial regulations, and management systems
- Demonstrated experience managing the implementation of public health projects of over USD 1m per year in developing countries, with emphasis on RMNCAH
- Advanced skills in [Excel and QuickBooks]
- Proficiency in word processing and Microsoft Office
- Experience in developing replicable and sustainable projects in Tanzania
- Ability to work in a complex environment with multiple tasks, short deadlines, and intense pressure to perform
- Fluent in written and spoken English and Kiswahili
- Excellent facilitation, oral and written communications skills
- Ability to travel nationally and internationally
Preferred Qualifications
- All staff members of Jhpiego, regardless of the level of their responsibilities, are expected to:
- Model the mission and values stated above
- Participate in the business development processes
- Contribute to the knowledge sharing and transfer process
- Make responsible decisions that result in time and cost containment and clear accountability
- Participate in multiple teams, adopt team spirit, take responsibility for action items assigned, and provide feedback as needed
- Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives
Supervisory (for all supervisors)
- Coach and/ or mentor and develop others
- Lead by example to get desired behavioral/ attitudinal change from staff
- Carefully exercise equal and fair treatment in a supervisory role and handle disciplinary matters satisfactorily
- Delegate responsibility and authority as appropriate
- Provide regular feedback to your direct reports
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