Reporting to the Country Director, the Program Management Officer will work as part of the Jhpiego Tanzania Senior Management Team to continuously review and monitor the full portfolio of programs under the Tanzania country office, including HIV/AIDS, reproductive health, maternal and neonatal health and malaria programs. The Program Management Officer will develop and/or refine project management systems to ensure thorough planning, budgeting, and implementation of the Tanzania program’s activities. The position will work closely with the in-country technical teams, finance and administration team, and Jhpiego’s HQ-based Senior Program Officer. The Program Management Officer in consultation with the country director and project directors, will also represent Jhpiego in external meetings with donors and strategic partners to ensure strong collaboration between Jhpiego and local governments, donors and sponsors.
Tanzanian nationals strongly encouraged to apply.
- Lead the Jhpiego Tanzania program tracking process in collaboration with the project team and ensure deliverables are met on time
- Work collaboratively with Chiefs of Party/Program Directors and finance staff to prepare and track the progress of program’s activity budgets to ensure adequate resources are available to reach program targets
- Meet the program teams monthly (at a minimum) to review program status. Monitor program deliverable/procurements and budget/activity planning and monitoring, in-line with annual work plan(s)
- Lead program reviews with program teams (including technical, program, M&E and finance) to ensure necessary program planning, development and management activities function smoothly and efficiently
- Coordinate in-country drafting of annual work plan process in consultant with technical and finance teams, including taking the lead when needed in drafting and consolidating work plan narrative and organizing budget preparation.
- Serve as Start-up Advisor and Close-Out Advisor for new and ending projects, as needed
- Create and maintain project charters for all current and new programs
- Work with different departments to develop/update and disseminate policies, such as Security, Travel, HR, Finance procedures, etc.
- Work with the Jhpiego Baltimore team to source for and coordinate technical assistance and consultancies needed by the project teams
- Ensure compliance with Jhpiego, John Hopkins University, and donor operational policies and regulations
- Promote opportunities for new business and sources of funding in Tanzania
- Participate in the writing and/or review of technical and programmatic portions of business development proposals
- Mentor field staff to assume responsibilities for quality management of programs at the field level
- In consultation with the Country Director; represent Jhpiego in meeting with senior level international health professionals, donors, universities and other partners
- Routinely monitor progress of Tanzania Strategic Plan with the Senior Management Team
- Coordinate and facilitate Senior Management Team bimonthly meetings and Tanzania All-Staff monthly meetings
- Lead development of Jhpiego Tanzania’s Annual Report
- Support Regional Representatives as a liaison between Regional Offices and Central Dar Office
- Promote Project Management (PM)@Jhpiego principles, tools and processes and support orientation of new and existing staff in [email protected] as needed
- Work with HR department to carry out New Staff Orientation
- Help to develop annual staff meetings and other program staff retreats
- Routinely promote use of internal presentations and Office 365 platforms for knowledge management and promoting/sharing Jhpiego’s work to internal audiences
- Support the communications team to coordinate Project-specific communications needs and develop and maintain the Tanzania eNewsletter
Advanced degree in public health or related field
7+ years’ experience managing international health programs
Strong project management skills (PMD Pro Certified preferred)
Strong understanding of technical approaches for integrated approaches to maternal and newborn health and infection prevention control.
Knowledge of international and USG donor agencies compliance regulations
Experience developing work plans for large complex projects with multiple partners
Demonstrated ability to develop and/or review project budgets and monitor project financial expenditures
Field oriented and comfortable with a team approach to programming and the ability to manage several major activities simultaneously
Demonstrated collaborative relationship with partners, stakeholders, and donor agencies
Excellent presentation skills and verbal and written communications skills
Excellent skills in facilitation, team building and coordination
Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
Ability to travel up to 40% of the time to field offices and activities
Knowledge of Swahili and prior experience working in Tanzania is preferred