Staff Security Officer at Church World Service

Job Title: Staff Security Officer

Grade:6(N)

Level:Senior Specialist

Division: Administration

Location: Kasulu, Tanzania

Primary Purpose

This position is primarily responsible for supporting, implementing and ensuring the systematic application of safety and security policies for all CWS Africa operational activities and programs in Tanzania. The Staff Security Officer will compile and draft Weekly Regional Security Updates, conduct expat residential surveys, analyze and complete security assessments of ongoing activities in Tanzania as well as ensure proper documentation and filling of security electronic and physical files. This position will act as the primary focal point in daily security operations in the country. This position will report to the Kasulu Program Manager and will liaise closely with the Staff Security Coordinator and Assistant Staff Security Coordinator who are both based in Nairobi, Kenya.

Supervision

This position reports directly to the Kasulu Program Manager.

Essential Duties

• Compiles and drafts Weekly Regional Security Updates including and dissemination of security alerts from the partner agencies, and share the same with the Staff Security Coordinator and Kasulu Program Manager.
• Submission of Situational reports and Monthly Reports to Staff Security Coordinator in Nairobi and the Program Manager in Kasulu.
• Trains all new staff on safety and security procedures and provides periodic refresher training to regular staff. Conducts new hire and visitors’ security orientation.
• Requests guards’ deployment, supervises and conducts regular briefings of the contracted guard force and also activation response and panic button testing.
• Continuously monitors surveillance cameras and works closely with the IT team to ensure surveillance systems are up and running.
• Collects, updates and communicates information regarding the security situation in areas of operation using existing CWS Minimum Operating Security Standards (MOSS) and security manual guidelines.
• Coordinates and liaises with the Administrative Officer on servicing of fire extinguishers and first aid boxes to ensure that offices are OSHA compliant and also in-house periodic motor vehicle inspections to ascertain validity of Insurance and Inspections.
• Conducts expat residential physical security surveys as requested and advises staff on the findings and takes part in conducting evacuation & lockdown drills.
• Attends security meetings in areas of operation/OSHA meetings, prepares and follows up on action plans arising from such meetings that pertain to staff security and take minutes of the proceedings.
• Undertakes periodic Kasulu office security risk assessment and advices the Program Manager and the Staff Security Coordinator on findings.
• Ensures proper documentation and filling of security electronic and physical security files.
• Conducts National Staff background checks with the relevant authorities as well as academic institutions, as required.
• Conducts field site assessments as required.
• Undertakes additional duties as requested by the Program Manager, the Staff Security Coordinator and the management.

Qualifications

Education:

Bachelor’s Degree in a security, humanitarian, development or discipline related field, or four (4) years of paid work experience in the same field in lieu of a Bachelor’s degree is require

Experience:

• Experience in conducting Contextual security risk assessments required.
• Experience in compiling and drafting security reports including incident reporting is required.
• Experience in coordinating response to security emergencies required.
• Two (2) years working experience with similar INGO or humanitarian agency is preferred. Knowledge/Skills:
• Demonstrated knowledge of OSHA and other international NGO security frameworks.
• Sensitivity to gender and cultural issues.
• Excellent communications skills, with fluency in written and spoken English.
• Working knowledge of French or Arabic is also desirable.
• Writing skills test may be requested.
• Excellent organizational and time management skills.

Abilities:

The Staff Security Officer must have the ability to:

• influence and negotiate with internal and external actors, particularly in complex and/or stressful environments;
• provide high quality security and safety training to new staff, and ongoing advice and guidance, to staff members and visitors;
• work flexibly and remain calm in demanding situations;
• willingly travel and work in difficult environments;
• communicate effectively both verbally and in writing;
• follow directions and implement policies and procedures from the supervisor with a positive and receptive attitude;
• deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;
• conduct oneself in a professional and courteous manner to represent the best interests of Africa and CWS;
• maintain a high performance standard with attention to detail;
• carry out all of the duties of the position efficiently and effectively with minimal supervision;
• take initiative in the development and completion of projects within the specified timeframe;
• maintain strict confidentiality with Africa administrative and operational information;
• work well as a team in a multi-cultural environment while maintaining a high level of motivation;
• effectively manage CWS RSC Africa’s resources and work closely with IT to ensure surveillance systems are up and running.

Working Conditions

Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/ pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting light loads up to 25 kg.

Environmental: Incumbents in this position will be exposed to travel to remote locations and in some situations on very short notice.

Special Requirements:

Police Clearance Certificate issued within the last one year (12 months) is required before the start of employment.

A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling, employee will be entrusted with the receipt, custody and payment of money.

Licensing/Certification:

None

Competencies Communication

Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.

Relationships

Ensure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

Job Knowledge

Utilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

Teamwork

Work effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

Problem Solving

Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

Program Planning and Management

Organize work and/or plan projects and ensure timely completion and/or

successful implementation. Examples of skills and behaviors include identifying and analyzing program options; identifying the tasks and deliverables required for successful completion; managing one’s time; monitoring the resources involved and ensuring that they are directed most effectively; and working with all involved to ensure successful completion.

Leadership

Guide and direct oneself or other individuals and groups toward a desired outcome. Examples of skills and behaviors include taking the appropriate level of initiative to resolve problems or remove obstacles, bringing individuals together around a common goal; evaluating information and making decisions; navigating conflict and obstacles; and ensuring that communication takes place between all parties involved.

Resource Building and Stewardship

Balance the acquisition or investment of organization resources with responsible use of those resources in line with the organization’s mission.  Examples of skills and behaviors include taking advantage of all opportunities to cultivate potential donors; evaluating situations to identify the best use of resources; and making responsible investments of resources that increase organization effectiveness.

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