Transportation Support at UNDP

Transportation Support 

BACKGROUND

Under the guidance and supervision of the Administrative Assistant-Transport, the Driver provides reliable safe driving services to UNDP staff and other high-ranking UN officials and visitors ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, tact and ability to work with people of different national and cultural backgrounds.

DUTIES AND RESPONSIBILITIES

Summary of Key Functions:

• Provision of reliable and secure driving services
• Proper use of vehicle
• Day-to-day maintenance of the assigned vehicle
• Implementation of operational strategies
• Provision of logistical support.
• Preparation of Daily, weekly and monthly vehicle reports

1. Ensures provision of reliable and safe driving services by:

• Driving office vehicles for the transport of UNDP/UN staff and other senior UNDP/UN officials and visitors and delivery and collection of mail, documents and other items, and
• Meeting official personnel and visitors at the airport including Immigration, visa and customs formalities arrangement when required.

2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports. Prepare a detailed weekly and monthly reports. Daily logbook entries is mandatory.

3. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.

4. Provides logistical support, focusing on achievement of the following results:

• Attend the receipt, distribution and dispatch of official correspondences.
• Supports in receiving official shipments, customs clearance arrangements, preparation of documents for UNDP shipments (received/sent), arrangements for shipments.
• Logistical support to organization of conferences, workshops, retreats.
• Maintain up to date vehicle log and provide information for preparation of the draft vehicle history reports and maintenance plans.
• Support in implementation of other tasks as directed by Supervisor

5. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

COMPETENCIES

Innovation

Ability to make new and useful ideas work

Level 1: Assesses work with critical eye

Leadership

Ability to persuade others to follow

Level 1: Takes responsibility for and ensures high quality of own work

People Management

Ability to improve performance and satisfaction

Level 1: Understands personal and team roles, responsibilities and objectives

Communication

Ability to listen, adapt, persuade and transform

Level 1: Reliably and consistently listens and interprets information and instruction correctly

Delivery

Ability to get things done while exercising good judgement

Level 1: Meets goals and timelines for team deliverables

Technical/Functional

Sustainable Development

Knowledge of sustainable development concepts, principles and issues and the ability to apply to strategic and/or practical situations, covering the economic, social and environmental dimensions support of partnership building initiatives

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop)

Peacebuilding and Reconciliation

Ability to support peace processes to facilitate recovery and development

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

Development Planning and Monitoring

Ability to develop business and planning processes at the national and local level and the ability to apply to strategic and/or practical situations

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

Relationship Management

Ability to engage and foster strategic partnerships with other parties, inter-agency coordination and forge productive working relationships

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

Results-based Management

Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results system components

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

Project Management

Ability to plan, organize, motivate, and control resources, procedures and protocols to achieve specific goals

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

Knowledge Management

Ability to capture, develop, share and effectively use information and knowledge

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

REQUIRED SKILLS AND EXPERIENCE

Education:

Secondary Education.

Experience:

At least three years of experience as professional driver

Driving License class D and E

Competencies:

Safe driving record

Knowledge of driving rules, protocol and VIP driving etiquette

Demonstrable knowledge of multitasking and decision making

Demonstrable knowledge and use (best practices) of digital world and data

Security awareness

DISCLAIMER

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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The deadline for submitting the application is 29 January, 2021

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