Closing date: Wednesday, 21 February 2018
National Post: Finance Associate, Johannesburg, ESARO, G-6 (Re-Advertisement)
East and Southern Africa
Rotation: This post is non-rotational.
PLEASE NOTE THIS POST IS OPEN TO NATIONALS OF JOHANNESBURG ONLY*
Duty Station: Johannesburg
Closing Date: 21 February 2018 (5 pm, Johannesburg time)
Duration: One Year
Post Type: Fixed-Term Appointment
Note: This post is being re-advertised to widen the pool of candidates. All candidates who have already applied previously to Job ID need not re apply.
The Finance Associate position is located in the East and Southern Africa Regional Office of UNFPA, Johannesburg in Operations Unit, and reports to the Regional Operations Manager.
Provide advisory support to a group of Country Offices with respect to operating fund account reconciliations, financial policy application and Atlas processing.
Analysis of CO trial balance and review of CO expenditures and balances sheet accounts to ensure accuracy of the accounts.
Assistance to Cos in fulfillment of their accountability obligations.
Assistance in the year end closure processes.
Main Tasks and Responsibilities
A. Advisory support to Country Offices
Advise and support UNFPA staff in ESARO and Country offices on programme budget reallocations and chart of accounts coding, etc., accounting, policy application and other financial matters.
Examine and analyze quarterly reports of expenditure (COE/FACE) for reasonable ending balances. This includes: Monitor CO Operating Fund Balances
Reconciliation of submitted reports with the general ledger, and
Analysis of exchange rate gains/losses on operating fund accounts.
Provide training to CO finance assistants on application of financial policy, Atlas use and Excel. Training may be held via teleconference or in person in the field.
B. Analysis of accounts
Review accounting transactions to ensure compliance with policies and procedures.
Review CO trail balance for reasonableness and advise COs of potential mistakes
C. Assist CO in accountability obligations
Monitor financial information integrity and completeness via the dashboard and follow up with CO’s to ensure the following are performed to allow for monthly closures: Vouchers are posted, manage payments and ensure reconciliation of payables and deposits
Ensure maintenance and monitoring of charge accounts: charges to incorrect accounts are timeously corrected.
Purchase orders and requisitions are not excessively aged, by monitoring the dashboard.
Petty cash management
Staff advances are properly accounted for and collected upon, and
programme budgets are not over allocated
Monthly and quarterly reporting
Institutional budget monitoring,
Maintains filing of financial related documents
Submits VAT claims, monitors and distribute reimbursements for ESARO
Acts as VAT focal point for select COs in ESA region.
D. Assistance in year-end closure process
Prepare financial analysis as requested. This can include, but is not limited to: Reviewing UNDP HQ bank reconciliations for all currencies for accuracy with B2B report
(Bank Book UNDP report) and the general ledger.
Creation of general ledger journal entries
Summarization of trial balance for financial statement preparation, and
Research of anomalies and follow up with respective user
Timely submission of year end certifications.
Promote continuous improvement and harmonization of business processes.
Perform activities that may be assigned from time to time to ensure the success of the working team.
Qualifications and Experience
Education: Completion of secondary education and successful completion of UN accounting test (if applicable).
Knowledge and Experience
6 years finance-related work experience –accounts receivable, accounts payable, general ledger maintenance, etc. Experience in application of IPSAS or IFRS would be advantageous.
Proficiency in use of spreadsheets, word processing and computerized accounting systems (preferable PeolpleSoft)
Successful completion of UN accounting test;
Strong written and oral communication skills.;
Ability to organize effectively, work under pressure with attention to detail, precision and accuracy.
Dedication to UN principles and demonstrated ability to work harmoniously with persons of different national back round.
Languages: Fluency in English. Working knowledge of French and/or Portugese, is an asset.
Demonstrating commitment to UNFPA and the UN system
Embracing diversity in all its forms
Developing and Applying Professional Expertise/Business Acumen
Thinking analytically and Strategically
Working in Teams/Managing Ourselves and our Relationships
Communicating for Impact
Business Acumen-Independently gathers, distills and analyses information using appropriate analytical tools and professional standards to provide support on financial matters.
Client orientation- Organizes and prioritizes work schedule to meet client needs and deadlines.
Job knowledge/Technical expertise-Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in works tasks.
Additional training in accounting at the post-secondary level.
Proven experience of UN accounting framework and systems, specifically PeopleSoft.Fluency in English. Working knowledge of French and/or Portugese, is an asset.
UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
Compensation and Benefits
This position offers an attractive remuneration package commensurate with the level of the post. The package includes a competitive net salary plus health insurance and other benefits.
WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
HOW TO APPLY: UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at http://www.unfpa.org/employment. Please print out the Guide for your reference during the registration and application process. Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
For any questions or comments please contact email@example.com